City Archivist

Full Job Description

Under general direction, is responsible for the development, collection, registration, planning and preservation of the Historic Municipal Archives Program under the Office of the City Clerk. May exercise supervision over assigned staff.

Work Location
Municipal Archives and Records Facility (MARC) 719 S. Santa Rosa

Work Hours
8:00 a.m. - 5:00 p.m., Monday - Friday; some evenings and weekends

Requirements

• Appraises, organizes and processes archival collections.
• Oversees collection management and determines unit task priorities; monitors collections for problems regarding preservation or research access.
• Digitizes archival materials and creates finding aids.
• Provides reference assistance with research inquiries involving archival materials; answers questions and gives advice on preservation of documents.
• Conducts inventory of documents and unprocessed collections and creates finding aids.
• Converts reel-to-reel data to MP3 format for web access.
• Scan and photographs documents and creates meta-data for web access.
• Creates exhibits for display in archival case and outreach activities.
• Provides reference and research services.
• Prepares grant applications and budgets.
• Conducts archival training of the Municipal Archives Programs.
• Participates in long and short-range work planning.
• Develops policies and procedures.
• Researches and recommends technology for preservation of paper and digital records.
• Performs related duties and fulfills responsibilities as required.

Qualifications

• Bachelor's Degree from an accredited college or university.
• Three (3) years of experience in archival records, collection and researching historical records, library systems, or related field.

Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility.

Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions.

Preferred Qualifications

• Certification with the Academy of Certified archivists is highly desirable.
Applicant Information

Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job.

One year of full-time experience is defined as 30 or more hours worked per week for 12 months.

One year of higher education is defined as 30 credit hours completed at an accredited college or university.

• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.

Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification.

Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.

• If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

Additional Information

• Knowledge of current archival processes
• Knowledge of principals and techniques for preservation of physical and electronic records
• Knowledge of personal computer programs such as MS Office Suite
• Knowledge of how to use a reel-to-reel player
• Knowledge of MP3 conversion
• Knowledge of Texas history
• Knowledge of municipal government
• Ability to operate a computer keyboard and other basic office equipment
• Ability to coordinate division activities with other municipal departments
• Ability to communicate clearly and effectively
• Ability to analyze technical and statistical data and make evaluations
• Ability to supervise, train and evaluate assigned staff members
• Ability to develop and maintain good working relationships with employees, management, and the public
• Ability to maintain good public relations with conservation organizations and property owners concerned in the community's historic preservation planning
• Ability to work with the public and interested citizen groups in the establishment of meaningful goals and objectives for the historic preservation of the City's records
• Ability to work primarily inside an office environment
• Ability to perform all the physical requirements of the position, with or without accommodations