CHILD & YOUTH PROGRAMS CLERK (OFFICE AUTOMATION)

Full Job Description

Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information.

The primary purpose of this position is to assist in the day to day operations of the Child & Youth Programs which may include the School Age Program, Teen Activities, Membership, and Sports programs as required by the organization.

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions.

SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-04, or equivalent in other pay systems.

Examples of specialized experience includes knowledge of a body of standardized rules, procedures and operations involved in a Youth Programs atmosphere.

Skill to perform the full range of standard clerical and administrative assignments that occur in the normal child development center, and the ability to resolve recurring problem; knowledge of and skill in using personal computers, office automation software programs, tools, and techniques to support office operations; knowledge of basic internal controls procedures and cash accounting; knowledge of grammar, spelling, capitalization, punctuation, and commonly used specialized terminology to prepare material correctly; knowledge of body of rules, procedures, or operations applicable to clerical assignments, such as preparing various routine correspondence/reports, maintaining, files/records, and reviewing and processing mail.

OR EDUCATION: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university.

One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.

NOTE: You must submit a copy of transcripts.

OR COMBINATION OF EXPERIENCE AND EDUCATION: A combination of education and experience may be used to qualify for this position, only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement.

One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. NOTE: You must submit a copy of transcripts.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: Knowledge of Air Force Child & Youth Program's regulations, procedures, and processes.

Knowledge of general office administrative and clerical procedures to answer telephones, maintain files and office forms, order supplies, and general administrative guidance.

clerical practices and office routines to coordinate the work of the office. Knowledge of PC's and skill in the use of various software to accomplish the administrative work of the unit.

Ability to learn to use software specific to Child Development programs to record and retrieve data. Ability to communicate effectively, both orally and in writing.

Ability to plan, organize work, and meet deadlines. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work.

You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social).

Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Major Duties:

Performs clerical and administrative support of the office/organization. Assist in the Youth Center Programs.

Uses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets.

Demonstrates proper work procedures, promoting teamwork and serving as an intermediary between the Director and front desk staff, while receiving telephone calls, greeting children, parents and visitors.