Central Precinct Administrative Supervisor (Supervisor I - Exempt)

Full Job Description

Job Appointment: Full time, regular

Work Schedule: Monday – Friday, 8am-5pm. Alternate schedule may be available. Occasional after-hours work may be required for emergencies or to support critical projects. This position must be available to work and respond during non-business hours as necessitated by precinct or bureau demands.

Work Location: This position will report to 1111 SW 2nd Ave. Portland, Oregon. This is a supervisor position. Beginning April 2025 all manager and supervisor positions will be expected to report to their worksites full time. Remote workdays remain an option, to accommodate travel, or occasionally focus on major work projects.

Benefits: Please check our benefit tab for an overview of benefit for this position.

Language Pay Premium Eligible: This position is or may be eligible for Language Pay Differential for qualifying employees.

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need respond to the supplemental questions and attach a resume.

Position Summary:

The Administrative Supervisor in Central Precinct for the Portland Police Bureau is responsible for managing and directing the administrative support functions and duties for the precinct.

The Administrative Supervisor collaborates with senior management to develop and prepare precinct plans and programs. The position is responsible for developing, implementing, and evaluating programs, projects, workflows, methods and work product in alignment with the Police Bureau’s policies, procedures, and approved budget.

The Administrative Supervisor provides direct supervision to eight precinct Desk Clerks, two Sr. Police Administrative Support Specialist, and one Auto Servicer. This includes hiring, training, performance evaluation, coaching, and corrective action. The position ensures effective workload distribution, established performance standards, and promotes a professional and accountable work environment. The supervisor provides day-to-day leadership working with staff to ensure high performance which achieves the Bureau’s mission and goals. This position may also oversee sworn members on modified duty, in collaboration with the Personnel Division.

The Administrative Supervisor is responsible for ensuring the precinct front desk is adequately staffed for the operational needs of both the precinct and the bureau, covering three shifts, seven days a week, including holidays and any unplanned events. The supervisor must be available to work and respond during non-business hours as necessitated by precinct or bureau demands. This position will also be part of the Incident Management Team, which is activated on an as-needed basis.

The Administrative Supervisor must ensure the precinct is in compliance with AFCME and PPA labor agreements, City Code, personnel rules, Bureau policy and applicable federal, state and local laws. This position is responsible for setting all administrative processes and procedures and provides administrative procedural direction to all Central Precinct members. In addition, the supervisor is responsible for managing the Central Precinct facilities, fleet, and ensuring that all equipment and supply needs for the precinct are met. They are also responsible for tracking the budget and ensuring compliance with all purchasing rules and regulations.

Virtual Zoom Meet & Greet Opportunity

Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position.

Thursday, January 15, 2026 at 5:00pm Pacific Time (US and Canada)

Zoom Meeting Link: https://us06web.zoom.us/j/87839055174

Meeting ID: 878 3905 5174

*Please note: AI Notetaking apps will not be allowed into virtual sessions hosted by the Bureau of Human Resources Recruitment Team. If you need accommodations as defined by the American Disabilities Act, then please contact the Recruiter for assistance.

Questions?

Requirements

The following minimum qualifications are required for this position:

1. Experience supervising and/or leading administrative personnel, including training, coaching, planning and directing work, evaluating performance and supporting professional development.
2. Experience administering budgets, including tracking and reconciling expenditures.
3. Experience exercising independent judgement and discretion while maintaining confidentiality when handling sensitive or confidential information.
4. Experience collaborating with a diverse range of stakeholders, adapting to different communication and learning styles, and building strong, productive partnerships.
5. Experience applying analytical and problem-solving skills to independently develop sound recommendations and present findings clearly and persuasively to a variety of audiences, such as senior leadership, peers, direct reports and community members.
6. Experience proactively identifying and resolving challenges, optimizing workflows, and adapting to changing priorities while maintaining accuracy and attention to detail.

Applicants must also posses:

• Ability to pass an in-depth background investigation.
• Ability to obtain LEDS certification and become proficient with the bureau’s record management system within three (3) months of hire.

Although not required, you may have:

• Experience working within a law enforcement agency.
• Experience overseeing procurement cards and ensuring compliance with established fiscal policies and procedures.

Qualifications

• Resume
  • Note: Do not include your age, date of birth, or the dates you attended or graduated from school. Only provide this information if it is specifically requested to meet job requirements or to follow federal, state, or local laws or rules.
• Answer to the Supplemental Questions (click on the Questions tab to preview the questions)

Veteran’s Preference documents (e.g., DD214-Member 4, VA Benefit Letter) must be submitted by the closing date.Effective January 1, 2026, the State of Oregon law ORS 408.225 - 408.238 is amended to expand eligibility for Veterans’ Preference to current and former Oregon National Guard service members.

If applicants are existing state or former Oregon National Guard servicemembers, they are encouraged to attach appropriate documentation to their future recruitment applications.

Update: As of March 3, 2025, if you have already submitted veteran documents and qualified for preference, you do not need to resubmit them for future recruitments.

To update or remove veteran preference for this recruitment or from your profile, contact the recruiter listed in the job announcement.

Application Tips:

• Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
• Your resume should support the details described in your responses to the supplemental questions.

How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act.

Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying.

It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience.

• Do not attach materials not requested.
• All completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
• All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted.
• You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting; instead, use AI to generate ideas and then tailor them to reflect your own experiences and skills.

• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.
• Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information.
• Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

• Hiring bureau will review and select candidates to interview.

• Applicants who successfully pass the oral interview will receive a conditional offer for current/future vacancies which will advance you to the background investigation step.

• A start date will be determined after all conditions of employment have been met.

Additional Information

Click here for additional information regarding the following:

• Veteran Preference
• ADA, Pregnancy, and Religious Accommodations
• Work Status
• Equal Employment Opportunity