CASUAL ASSISTANT RECREATION COORDINATOR

Full Job Description

(Job Code: 2352)

Hours: Casual non-benefited employees are limited to working no more than twenty-five (25) hours per week and no more than 900 hours in a fiscal year (July 1-June 30).

We build community trust by delivering exceptional services. Our Core Values of Public Services are Integrity, Leadership, and Respect.

Under general supervision from a Recreation Coordinator or Recreation Division professional staff, assist in the planning, organizing, implementing, and marketing of a recreation program and/or community service; provide technical staff assistance; and perform other duties as assigned.

This position will be based out of the Recreation Building on the Community Center Campus, in the Recreation Services Division of the Department of Library and Recreation Services.

Requirements

(May include, but are not limited to the following):

• Assist in the planning, organizing, marketing, implementing and evaluating community service and/or recreation programs in after school, camp, pre-school, teen leadership, STEAM programs or facilities.
• Supports marketing promotions and strategies, including preparation of brochures, flyers, posters, news releases, social media, and other marketing devices and promotional materials.
• Acts as liaison to community organizations and schools within assigned program area.

• Assists with the training and supervision of assigned casual or contract staff.
• Assists with the recruitment of casual staff.
• Assists with the scheduling of casual staff.
• Assists with curriculum/lesson plan building for after school, camp and pre-school.
• Develops and prepares reports, correspondence and documentation.
• Communicate effectively, both orally and in writing to assist participants, co-workers and the public.
• Prepare activity plans, maintains program files and records and assist with program reports.
• Work independently and as a team member, recognize and set priorities and meet deadlines.
• Provide excellent customer service.
• Other duties as assigned.

WORKING CONDITIONS

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities.

The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard.

Additionally, the position requires near and far vision in reading reports and work-related documents and using a computer. Acute hearing is required when providing phone and personal customer service.

The need to lift, drag and push files, paper, books and documents weighing up to 50 pounds is also required. Some duties require incumbents to work outdoors in various weather conditions.

When assigned to aquatics, work is performed in an outdoor aquatics environment.

Must be able to hear noises and distress signals in the aquatic environment, including in the water and anywhere around the zone of responsibility. Remain alert with no lapses of attention.

See and observe all sections of an assigned zone or area of responsibility. Ability to sit for long periods at a time are required, and the ability to hold breath under water when necessary.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.

Qualifications

Education and Experience:

The minimum qualifications for education and experience can be met in the following way:

An Associate's degree or have completed 60 semester or 90 quarter units at an accredited college or university with coursework in recreation/leisure, arts administration, hospitality management, human services, public administration, business administration or a related field; AND

One year of experience in recreation programs or other community-based services with some lead or supervisory experience.

Knowledge of:

• Recreation, aquatics, arts and community services standards, practices and resources.
• Common recreational and social needs of various populations and age groups.
• Principles and practices of program, service and/or facility operations, including the methods and techniques of evaluation and budgeting.
• Basic mathematics.
• Office methods, procedures, software, and equipment.
• Principles of customer service

Ability to:

• Assist in the development and implementation of recreation, aquatics, arts and community services programs, services, and facilities.
• Assist in recruiting, training, and coordinating the work of casual part-time and volunteer staff and program participants.
• Learn policies and regulations related to assigned program area.

Licenses/Certificates:

Possession and continued maintenance of a valid class C California driver's license or the ability to provide alternative transportation as approved by the appointing authority and a safe driving record.

Desirable Qualifications

• One year experience in working/supporting after school, camp, pre-school, STEAM programs or facilities.

Additional Information

APPLICATION PROCESS

The application period is open continuous however, may close without notice. If you are interested in this opportunity, please submit a City of Sunnyvale employment application and responses to the supplemental questions to the Department of Human Resources as soon as possible.

The application submitted must meet the minimum qualifications listed in the job description in order to move forward in the recruitment process with the City of Sunnyvale.

The information provided in the Work Experience, Education, and Certificates/Licenses sections of the application will be used to determine if the application meets the minimum qualifications.

A resume, employment history provided elsewhere in the application, or other attachments will not be accepted in lieu of the completed application.Note: The minimum qualifications for experience are based on full-time experience (40 hours per week).

Experience included in the Work Experience section of the application is calculated to the full-time equivalent (hours are pro-rated if less than 40 hours/week).

Volunteer experience is not considered qualifying experience.

SELECTION PROCESS

Applications competitively screened based on the minimum qualifications of this position.

Based upon a review of the application materials, qualified candidate applications will be forwarded to the hiring department for review.

Application materials will be evaluated for job-related skills, experience and education. The most qualified applicants will be invited to participate in an interview.

Applications are reviewed on an ongoing basis and information regarding next steps in the recruitment process will be sent via email. Please check your email regularly for status updates. You may contact Faye Brand at fbrand@sunnyvale.ca.gov or 408-730-3015 for application status.

Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as medical exam(s) administered by a City-selected physician(s) before hire.

Prior to starting work, all newly- hired employees will be fingerprinted to check conviction history.

A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination.

Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing.

INFORMATION ABOUT PROOF OF EDUCATION

Any successful candidate selected by the hiring department will be required to submit proof of education (i.e., original copy of the diploma or college/university transcripts).

Any successful candidate selected by the hiring department will be required to submit proof of education (i.e., copy of the diploma or college/university transcripts).

An applicant with a college degree obtained outside the United States must have education records evaluated by a credential evaluation service at the candidate’s expense.

Candidates may utilize any third-party agency for the evaluation.

If you search ‘education equivalency verification’ or similar online, you will obtain results for agencies that provide this evaluation service.

A conditional job offer cannot be made until the education has been evaluated and submitted to the Department of Human Resources.

ADDITIONAL INFORMATION

For more information regarding this employment opportunity, contact Carmen Villegas, Recreation Service Manager at 408-730-7748 or email: cvillegas@sunnyvale.ca.gov.

For information relating to the application process contact Faye Brand, Human Resources Technician at 408-730-3015 or email:fbrand@sunnyvale.ca.gov.

For assistance on how to fill out your job application, watch the following video:

• How to Apply for a City of Sunnyvale Job - YouTube (5:13)

The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.

The City of Sunnyvale is an equal opportunity employer.

Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status, or any other consideration made unlawful under any federal, state, or local laws.

The City of Sunnyvale is committed to offering reasonable accommodations to job applicants with disabilities.

If you need assistance or an accommodation due to a disability, please contact us at (408) 730-7490 or recruitments@sunnyvale.ca.gov.