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Posted: January 26, 2026 (1 day ago)
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Case Administrator I
U.S. Courts
Judicial Branch
Job Description
Summary
This job involves handling bankruptcy cases in a federal court by keeping records up to date, checking documents for accuracy, and helping people with case information over the phone or in person.
It's a clerical role that requires organizing paperwork, running reports, and ensuring everything follows court rules.
A good fit would be someone with office experience, attention to detail, and customer service skills, especially from legal or administrative settings.
Key Requirements
- High school diploma or equivalent
- Two years of general clerical or office experience
- One year of specialized clerical/administrative experience applying rules and using software
- Proficiency in customer service for public and legal inquiries
- Ability to monitor case progress, review documents, and generate reports
- Familiarity with data entry, word processing, and automated court systems
- Experience handling financial transactions and fees
Full Job Description
The Case Administrator manages the progression of bankruptcy cases from opening to final disposition by maintaining the official case records, monitoring the completion of the required procedural steps, and performing the necessary noticing, administrative and clerical tasks associated with case management.
The incumbent receives and reviews incoming documents for conformity with federal and local rules and is proficient in all facets of customer service.
To qualify for this position at the entrance level, a person must be a high school graduate or equivalent, with a minimum of two years of general experience and one year of specialized experience equivalent to work at CL-23.
General experience is defined as progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position.
Specialized experience is defined as progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation.
Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.
Education above the high school level may be substituted for required general experience on the basis of one academic year (30 semester or 45 quarter hours) equals one year of general experience.
Education may not be substituted for specialized experience because operational Court support positions require hands-on experience to be credited as specialized experience. Major Duties:
Monitor the progress of bankruptcy cases from opening to closing to ensure their orderly and efficient movement through the Court.
Perform quality control review of electronically and conventionally filed documents and run daily reports, monitor deadlines, and take appropriate action to ensure accuracy and adherence to rules, practices and filing requirements.
Scan and docket conventionally filed documents. Prepare, analyze, and ensure the accuracy of various case management reports. Generate notices related to bankruptcy case events.
Perform front counter duties on a rotational basis: Process filed documents, perform financial transactions, manage archiving/records matters, and collect appropriate fees.
Provide appropriate case information to the public, members of the bar, and other parties involved in bankruptcy cases over the telephone, in writing, or at the front counter.
Perform other duties as assigned.
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