Capital Projects Coordinator, Supervisor

Full Job Description

Seattle Parks and Recreation (SPR) is a national leader and innovator in the services and programs we provide to our residents who enjoy our public spaces such as parks, community centers, specialty gardens and swimming pools. Our mission is providing welcoming and safe opportunities to play, learn, contemplate and build community and promote responsible stewardship of the land. We promote healthy people, a healthy environment and strong communities. We strive to deliver excellent customer service to each visitor and participant. SPR is also deeply committed to advancing the City of Seattle's Race and Social Justice Initiative (RSJI) by working to end institutional and structural racism.

The Capital Projects Coordinator (CPC) Supervisor is a critical role in the Project Development Group, within the Planning, Development and Maintenance Division (PDM) of Seattle Parks and Recreation (SPR). SPR manages 6,414 acres of park land (12% of the city's land total) that comprise more than 485 parks and open areas and include a wide range of facilities and features such as community centers, swimming pools, wading pools and water spray parks, indoor and outdoor tennis facilities, environmental learning centers, special gardens, athletic fields, park boulevards, green spaces and natural areas, golf courses, lawn bowling facilities, boat moorages, fishing piers, neighborhood playgrounds and play areas, boulevards, large shoreline areas, creeks, trails, and an urban camp. To learn more about Seattle Parks and Recreation, visit our website, Facebook page, Twitter account or Parkways Blog.

Requirements

The Planning and Capital Development Branch (PCD) long range planning, technical design, review, and construction oversight for SPR major maintenance and development projects.

PDM is comprised of project managers (CPCs), engineers, landscape architects, planners and administrative staff.

As a project manager the person in this role will take the lead and strongly coordinate with all other PCD team members, other SPR divisions, other government entities, and community members and/or non-City partners.

The CPC Supervisor position helps lead a team of project managers within PDM that diligently and vigorously guide project development and implementation.

The Supervisor also manages select highly visible and complex projects on their own.

They are accountable for, and take pride in, delivering their team’s projects within scope, within budget and on schedule as well as training and supervising more junior Capital Project Coordinators.

They are responsible for knowing the status of projects and reporting out on key performance indicators to the management team.

JOB RESPONSIBILITIES:

• Supervises subordinate staff responsible for coordinating less complex capital improvement construction projects.

• Project teams are assigned at the start of a project. Participate in the early planning process and work towards building a strong team that will contribute at varying degrees throughout the duration of the project.
• Manage multiple projects at once in various phases of the process.
• Be responsible for adherence to approved scope of work, prepare and update working budgets and prepare and update schedules for all assigned projects.
• Utilize project management software, Procore, and MS Office for multiple processes.
• Follow City of Seattle guidelines to select design consultants. Negotiate, prepare and administer consultant contracts.
• Coordinate design reviews with the consultant team and internal staff from early design through bid documents.
• Scope out and obtain required supplemental documents and reports such as but not limited to: surveys, environmental reviews, geotechnical reports, wetland delineations, SEPA checklists, stormwater testing, historical surveys.
• Identify necessary permits and facilitate the permitting process.
• Coordinate bidding and contract awards.
• Administer the construction process and monitor project closeout.
• Ensure that objectives are met and projects are constructed to Parks standards.
• Serve as the departmental representative with other City departments, outside agencies, special interest groups, and the public to achieve project goals and meet City, State and Federal regulations.

Projects can be highly visible community projects and have a large variety of vocal stakeholders with individual political, economic, and neighborhood agendas.

Be responsive to requests for information, project updates, and listen to all voices.

Respond to the public in a timely manner and notify project team and managers of any potential conflict or opportunity.

• Work with the Public Information Officer to execute the public outreach process, incorporate Race and Social Justice Initiatives, update websites, and inform constituents.

Working knowledge of engineering and architectural design principles, practices and procedures, estimating techniques and project accounting, construction methods and the principles, methods and practices of project management are the basis of the position.

Exhibit these attributes in your daily work and hold the design team accountable within their areas of expertise.

Qualifications

Minimum Qualifications:
Requires a minimum of five years project or construction management or related experience and a bachelor’s degree in Landscape Architecture, Architecture, Construction Management, Engineering, Business Administration, Urban Planning or related field (or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class).


Desired Qualifications:

• Four years of computer use, resulting in competent skills in Adobe products, project management software and social media. The ability to adapt quickly to and learn the use of project management-based software for construction management.
• Two years of experience as a supervisor or mentor of junior colleagues
• Strong leadership skills and the ability to motivate others
• A professional license in one of the disciplines mentioned above.
• Three years of experience in public outreach and engagement.
• Three years of construction management experience with a variety of public works projects in a governmental setting.
• Strong familiarity with construction methods and contracting.
• A proactive approach to problem solving and the ability to work independently.
• Ability to handle a variety of demands and tasks and the flexibility to juggle multiple tasks while working in a fast-paced environment.
• Proficiency in use of social media outlets, adobe programs, and Microsoft Project.
• Ability to communicate and work effectively within a multicultural workforce and serve a diverse customer base.
• A positive attitude and enjoyment of working in a team-oriented atmosphere.
• A focus on empathy and bringing equity into the workplace.

Additional Information

The full salary range for this position is $66.90 – $77.64 hourly.

APPLICATION PROCESS:

Please submit the following with your online application:

• A cover letter in which you clearly describe how your knowledge, experience, skills, and abilities prepare you for the job responsibilities and qualifications outlined in the job announcement.
• A current resume of your educational and professional work experience.

*Incomplete applications will not be considered*

Who May Apply: This position is open to all candidates that meet the qualifications. Seattle Parks and Recreation values diverse perspectives and life experiences.

Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity.

Seattle Parks and Recreation encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQIA+, people with disabilities, veterans, and those with diverse life experiences.




Job offers are contingent on the verification of credentials and other information required by the employment process, including the completion of a background check.

The background check will involve a criminal history check, which includes conviction and arrest records in compliance with the Seattle’s Fair Chance Employment Ordinance, SMC 14.17 and the City of Seattle Personnel Rule 10.3(Download PDF reader).

A driving history review may be conducted in compliance with SMC 4.79.020.Applicants will be provided an opportunity to explain or correct background information.




The City of Seattle offers a comprehensive benefits package including vacation time, 12 paid holidays, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.

More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans.




Want to know more about Parks and Recreation, Check out our web page: Seattle Parks and Recreation - Parks | seattle.gov


SPR's Core Competencies are:

Accountability & Action: Holding yourself accountable for achieving goals, completing tasks, and delivering quality work. Demonstrating thoughtful initiative in actions and decision-making and promoting high-quality standards.

Equity and Inclusion: Supporting the goals of the Race and Social Justice Initiative and the City's commitment to workforce equity.

Communication: Sharing and exchanging information and ideas with people in a variety of ways to help them understand and remember the information.

Service: An ongoing commitment to base decisions and actions on the needs and priorities of the City.

Teamwork: Participating as an engaged member of a team to achieve group goals. Effectively working with internal and external people to complete tasks and achieve work group goals.