Capital Improvements Program Administrator (Promotional)

Education and Experience. A bachelor's degree or higher in Business or Public Administration, Engineering or related field, plus five (5) years professional, managerial or administrative experience dealing with preparation and fiscal oversight of operating budgets or capital improvement and acquisition projects.

Licenses and Certificates: Texas Class "C" Driver's License or equivalent issued by another state.

Under general direction, as a key staff executive, coordinate administration of the City's Capital Improvements Program (CIP) and provide expert advice to top management on allied non-engineering issues.

Plan, organize, develop, implement, oversee and review a Citywide CIP to budget and schedule projects for systematic construction, maintenance, upgrading and replacement of public buildings, transportation facilities and other fixed City physical assets as well as for execution environmental protection initiatives. Involves: Establish and oversee an administrative management team, and advisory committees, consisting of functionally interested department heads and other professional staff. Identify program operational objectives. Formulate project request evaluation criteria. Solicit project proposals. Rank merits and priorities, estimate costs, and select projects within limits of available funds. Identify and recommend alternative financing mechanisms for contemplated projects. Monitor and coordinate additions, deletions and modifications to project proposals and work in progress. Draft authorizations to initiate projects, release projects funds according to annual and multi-year schedules, distribute forms and supporting documents, and forward approved change orders for issuance. Arrange for guidance or action from higher level executives on unprecedented problems or deviations from City-wide policies or practices, or from qualified engineering professionals on complex technical problems or questions. Confer with engineering and maintenance personnel and consultants to assess conditions of facilities and operating life of equipment, propose timing of building and capital improvement projects to optimize labor and materials allocation and usage, and minimize operating costs and disruption of work of facility occupants. Compile and analyze results, cost and personnel statistics. Represent City interests when conferring with and presenting CIP to department heads, public officials of other cities, counties, states, federal agencies, public utilities and regional jurisdictions, business organizations and civic groups in collaboration with personnel accountable for providing in depth explanations of technological issues to facilitate understanding of program nature, goals, process, projects, and administrative and fiscal issues. Maintain summary CIP documentation for publication.

Plan, organize, develop, implement, oversee and review processes to provide for availability, disbursement and expenditures of bond, grant, matching funds and other revenue for planning, design, construction and allied multi-department and interagency projects. Involves: Collaborate with City financial and funding organizations to devise and integrate fiscal procedures that conform to accepted policies and standards. Write grant proposals, program objectives, funding positions statements and master plans. Verify funding for project scope changes during design phases. Analyze bond sales, appropriations, changes and transactions. Journalize charges, balance and reconcile financial accounts. Audit project costs and schedules for adherence to funding and completion requirements. Assess impact of estimate variations and recommend remedial administrative action to City officials, other jurisdictions, and funding or regulatory agencies. Examine, consolidate and coordinate operating and capital budget requests. Check bid advertisements for consistency with fiscal and administrative provisions of construction or other contracts to be awarded and open bids for patterns impacting cost estimates, and recommend contingency funding if necessary. Participate in contract negotiations as authorized. Arrange for, review and advise on annual Building and Planning Services funding requests and administration of adopted budgets. Approve expenditures and requisitions for tools, equipment, supplies and outside temporary services as authorized.

Act for the own supervisor on day-to-day interdepartmental personnel and other general administrative matters, and establish, direct and control designated functions, as delegated. Involves: Serve on or chair committees and task forces to evaluate status and progress of current operations and services, recommend new or changes in long and short range plans, and identify and forecast needs for human, financial and physical resources. Meet with representatives, effectively defining, publishing and enforcing policies, methods and standards. Ensure internal and external complaints and suggestions are processed expeditiously and satisfactorily. Draft resolutions and other official documents. Ensure mutual compliance with performance terms and conditions of contracts and grants.

Supervise assigned staff. Involves: Assign, schedule, guide and monitor work. Appraise employee performance. Provide for staff training and development. Counsel, motivate and maintain harmony. Identify and resolve staff differences, conflicts and deficiencies. Enforce personnel rules and regulations and work behavior standards firmly and impartially.