Cap-and-Invest Group Administrative Assistant (Administrative Assistant 3)

Full Job Description

Keeping Washington Clean and Evergreen

The Department of Ecology is hiring a Cap-and-Invest Group Administrative Assistant (Administrative Assistant 3) within the Climate Pollution Reduction Program (CPRP).

Location:

• Headquarters Office in Lacey, WA.
• Upon hire, you must live within a commutable distance from the duty station.

Schedule:

• This position is eligible for telework and flexible schedule options.
• A minimum of one day per week is required in the office with occasional additional in-person requirements based on business need.
• Schedules are dependent upon position needs and are subject to change.

Requirements

What you will do:

Qualifications

For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website.

Four years of experience and/or education as described below:

• Experience: Clerical, secretarial, bookkeeping, accounting, or general administrative office work experience, which must include:
  • Administrative and Organizational Skills: Experience managing complex calendars, coordinating meetings and events, organizing materials, and prioritizing a high volume of tasks to ensure managers and staff can operate efficiently, meet deadlines, and stay focused on core program work.
  • Communication and Document Management Proficiency: Experience drafting, editing, and formatting correspondence and reports following document accessibility and plain language requirements; delivering responsive, respectful service and building effective working relationships with staff, partners, and the public.
  • Reliability, Professionalism, and Sound Judgment: Demonstrated ability to follow policies, manage workload responsibly, and exercise good judgment in carrying out administrative tasks so that work is completed accurately, timelines are met, and the section can operate smoothly with minimal oversight.
  • Technical and Systems Proficiency: Experience using tools such as Outlook, SharePoint, Teams, tracking systems, and document management platforms to support scheduling, communication, purchasing, records management, and workflow coordination.
• Education: High School graduation or GED; or credits towards a degree in business administration, public administration, or closely aligned field.

Examples of how to qualify:

• 4 years of experience and High School graduation or GED.
• 3 years of experience AND 30-59 semester or 45-89 quarter college credits.
• 2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
• 1 year of experience AND 90-119 semester or 135-179 quarter college credits.
• Bachelor’s degree or above, in a related field.

Special Requirements/Conditions of Employment:

A background check will be conducted, which may include criminal record history, fingerprinting, and credit history. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

Desired Qualifications:

• Webinar Setup: Experience administering webinars and other web-based communications using software such as WebEx and Skype for Business.
• Purchasing or Financial Processing: Experience in supporting purchasing, tracking expenses, or working with vendors in order to help an organization complete procurement-related tasks more efficiently.

If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply.

Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification.

At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.

Additional Information

Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

Application Process

Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities.

Qualified job seekers from all backgrounds are encouraged to apply.

How to Apply

Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:

• Cover letter, describing your interest in and qualifications for this position
• Resume

Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly.

A resume will not substitute for the “work experience” section of the application or vice versa.

Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.

For detailed application information, please visit our Recruitment website.

Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful.

The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.

Need an Accommodation?

If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:

• Please contact us at 360-407-6186 or careers@ecy.wa.gov
• If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.

Questions?

• For specific questions about the position location options, schedule, or duties, please contact Derek Nixon at Derek.Nixon@ecy.wa.gov.
• If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov

About the Climate Pollution Reduction Program

The Climate Pollution Reduction Program (CPRP) implements policies and programs to reduce carbon emissions so Washington can meet its statutory greenhouse gas limits.

It focuses on long-term, strategic actions to ensure statewide and interstate success in creating a healthier environment.

The Cap and Invest Group (CIG) operates Washington’s Cap-and-Invest Program, which requires regulated entities to obtain and retire compliance instruments.

This position sits within the Auctions and Market Section that runs the allowance market and conducts auctions that generate about $1.5 billion per year.

These funds support projects that decarbonize the economy, promote clean energy, and advance equity, making the program central to Washington’s climate and economic transformation.

About the Department of Ecology

As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations.

Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy.

A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority.

We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance.

We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.

Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work.

We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.

We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.

Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave, 11 Paid Holidays per year, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives, Combined Fund Drive, SmartHealth *Click here for more information

To learn more about Ecology, please visit our website, explore Working at Ecology, check out our Strategic Plan, and connect with us on LinkedIn, Facebook, Instagram, YouTube, or our blog.

Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer.

We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.

Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.

Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.

Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.

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