Departmental Specialist 14 - Administrative Assistant
State of Michigan
FreshPosted Jan 16
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Posted: January 15, 2026 (2 days ago)
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Calculations Assistant 5-E7
State of Michigan
Treasury
Job Description
Summary
This job involves handling daily financial payments by checking them for accuracy, organizing them into batches, scanning checks, and preparing everything for bank deposits to keep the state's money transactions running smoothly.
It's ideal for someone who loves working with numbers, staying organized, and using basic tech tools in a team setting.
A good fit would be a detail-focused person with some office experience who values precision and teamwork.
Key Requirements
- High school diploma or equivalent
- For level 5: No specific experience required
- For level 6: One year of administrative support experience
- For level E7: Two years of administrative support, including one year equivalent to Calculations Assistant 6 with experience in examining, counting, coding, basic math calculations, and proofreading numerical data
- Detail-oriented with strong organizational skills
- Proficiency in using technology for imaging and encoding processes
- Ability to work onsite in Michigan (relocation required if needed, no reimbursement)
Full Job Description
***Hiring for TWO vacancies***
We seek a detail-oriented and organized person to join our team as a Calculations Assistant.
In this role, you will play a critical part in ensuring the accurate and timely processing of daily remittances and deposits.
Your work will help maintain the integrity of financial transactions and support our commitment to excellence.
Key Responsibilities
- Verify, balance, batch, and prepare remittances for daily deposit
- Encode and image check deposits and create Image Cash Letters (ICL)
- Distribute remittance source documentation and assemble daily deposit components
- Prepare transmittals for delivery to the bank via courier or remittance processor
- Promote and maintain an environment focused on continuous quality improvement
- Encourage collaboration, input, and teamwork across all processes
If you are...
- Detail-oriented and enjoy working with numbers and documentation
- Skilled at organizing and balancing financial transactions
- Comfortable using technology for imaging and encoding processes
- A team player who values accuracy and efficiency
- Motivated by maintaining high standards and continuous improvement
...then this job could be for you!
View the job specification here
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Requirements
EducationEducational level typically acquired through completion of high school.
Experience
Calculations Assistant 5
No specific type or amount is required.
Calculations Assistant 6
One year of administrative support experience.
Calculations Assistant E7
Two years of administrative support, including one year equivalent to a Calculations Assistant 6, involving examining, counting, and coding, performing basic mathematical calculations and proofreading numerical data.
Additional Information
Please attach a cover letter and detailed resume to your application. (Failure to do so may result in your application being screened out.)
Work must be performed in the state of Michigan. If you currently reside outside of Michigan, you must relocate to Michigan to perform the duties of this position prior to being appointed to the position. Relocation expenses are not reimbursed.
On-Site Work: This position is not remote work eligible as duties are required to be done onsite.
E-Verify. The Michigan Department of Treasury participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S.
AI. The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process; including, but not limited to, responses to application questions, and responses to interview questions or exercises.
Your application for this position does not guarantee you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results.
The Michigan Department of Treasury is proud to be recognized at the Gold Level as a Veteran-Friendly Employer.
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