Budget Analyst 4

Full Job Description

Budget Analyst 4

Full Time | Permanent

Salary Range: $86,220 – $115,980 Annual

This is a telework/hybrid position. The candidate of choice may work from anywhere within the state of Washington with a reliable internet connection. Travel may be required.

This position is represented by the Teamsters 117 bargaining unit.

Are you a natural number cruncher who thrives on uncovering insights hidden in the data and telling a compelling story through numbers?

If so, the Washington State Department of Corrections (DOC) has an exciting opportunity to join our Budget team as a Budget Analyst 4 (BA4).

In this role, you will play a key part in providing detailed budget analysis, development, and ongoing monitoring of the Department of Corrections’ operating budget.

As a Budget Analyst 4, you will deliver accurate, timely, and meaningful financial data to executive leadership and stakeholders, supporting informed financial decisions that directly impact the DOC.

The successful candidate will provide in-depth financial analysis and support for the Health Services and ISRB divisions, helping ensure budgets are managed responsibly and remain within allocated limits.

This position calls for strong communication skills and a collaborative mindset. You will regularly engage with management and peers, confidently sharing well-researched, data-driven perspectives and contributing to thoughtful discussions about the department’s business and financial priorities.

The ideal BA4 candidate brings strong quantitative skills, exceptional problem-solving abilities, and a logical, analytical approach to their work.

If you are detail-oriented, adaptable, and able to manage multiple high-priority projects at once, we encourage you to apply and bring your expertise to our team.

A completed application packet will include:

In order to expand the candidate pool, this position may be filled as a Budget Analyst 3 (BA3) with an in training plan to the goal class of Budget Analyst 4 (BA4). To learn more about the qualifications of a BA3, please visit the qualifications section below.

Requirements

We are looking for teammates who share our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.

As a Budget Analyst 4, some of your duties will include:

Qualifications

At the Budget Analyst 4 Level:

• HS Diploma/GED

AND

• Minimum of four (4) years of state government budget experience (two biennial cycles) with increasing levels of responsibility.
• Ability to analyze and interpret data, write clearly and concisely, deal practically and effectively with others in a staff relationship, prepare professional reports, and work on a variety of tasks with frequent interruptions

At the Budget Analyst 3 Level:

• HS Diploma/ GED

AND

• Minimum of two (2) years of state government budget experience (one (1) biennial cycle/two (2) fiscal years) of responsibility
• Knowledge of state government budget and business management practices, to include analysis
• Ability to analyze and interpret data, write clearly and concisely, deal practically and effectively with others in a staff relationship, prepare professional reports, and work on a variety of tasks with frequent interruptions.

What will make your application stand out (preferred qualifications):

• A Bachelor’s degree in business, public administration, accounting, economics, or statistics
• Five or more years of professional experience in budget, management or program analysis
• Critical thinking - demonstrates ability to independently and creatively use judgment and critical thinking to interpret appropriate meaning and form conclusions necessary to resolve the problems or issues. This work may be done in the absence of clear guidelines or information
• Communication - verbal and written - demonstrate clear and effective communication skills when creating reports, research, or corresponding to customer service requests. Proficiency: Skilled
• Able to effectively handle unexpected situations that arise, resourceful in managing duties and attempts to develop solutions to problems you encounter or to seek appropriate assistance.

Statewide financial systems: develops and demonstrates proficiency in using statewide financial systems, to include fiscal notes, BDS, and enterprise reporting.

Create reports, decision packages, and fiscal notes. Enter data into these systems, conduct research to analyze behavior against budget plans. Proficiency: skilled

• Provides effective, efficient and timely customer service to clients outside and inside the agency
• Attention to detail and to multitask
• Has the capacity to comprehend, learn, and retain volumes of budgeting information such as state laws, OFM policies and procedures, and DOC policies and procedures
• Ability to multi-task and meet urgent deadlines while maintaining regular responsibilities and workload
• Electronic mail: compose, send and respond to electronic mail. Skilled at using Microsoft Outlook functions such as calendars and meeting requests (creating and responding). Proficiency: Skilled
• Use spreadsheet software, such as Microsoft Excel, to develop complex spreadsheets with macros, multiple math functions, advanced filters, and links to external sources of information. Create custom toolbars and chart types, and use data analysis tools. Proficiency: Skilled
• Use word processing software, such as Microsoft Word, to create, format, and edit tables, columns, and charts. Import data, sort table data, and perform calculations in tables. Insert and format sections, create headers and footers, and work with pictures and draw objects. Proficiency: Skilled
• Proficiency in operation of 10-key calculator, fax machine, copier, printer, and personal computer
• Accountability – accepts personal responsibility for quality and timeliness of work. Works effectively alone and with others to accomplish tasks

Budget Analyst 3: 6-Month In-Training Plan (BA3 to BA4)

Salary Range: $72,552 - $97,548 Annually

In order to promote to Budget Analyst 4, during the in-training period, the Budget Analyst will be mentored on, will learn, and be able to successfully complete assigned tasks independently in the following areas:

Month 1 through Month 3

• Standard Work Assignments & Basic Budget Knowledge
• Ability to conceptualize and explain the budget cycle and how the different processes relate to their daily work including: the allotment process, carry-forward level, fiscal notes, agency budget development process, caseloads/forecast, and expenditure authority schedules, etc.
• The ability to review allotment adjustments (TALs packets) from lower level analysts and to provide feedback if there are any errors.
• Knowledge of DOC chart of accounts, to include program index, organizational index and operational leader structures within the divisions, as well as control totals and be able to explain and inform others of how the pieces fit together.
• Detailed working knowledge of the budget for your assigned program area.
• Prepare complex ad hoc reports for your assigned division.
• Have a demonstrated understanding of the Excel Tools and Functions outlined in the Budget Office Excel Standards Document.

At the end of the first 3-month period, the Budget Analyst will have gained the knowledge and skills to accomplish the following:

• Provide lead oversight of monthly allotment adjustments (TALs Packets);
• Prepare, analyze, and project financial elements for individual units. (Examples include, but are not limited to salary and benefits, building leases, and contracts);
• Prepare complex ad hoc financial reports utilizing Data Cube;

The ability to mentor staff to use the following systems:

• Salary Projection System (SPS)
• Human Resource Management System (HRMS) Access Database
• The Allotment System (TALS)
• Agency Budget System (ABS)
• Data Cube (DOC data warehouse)
• Enterprise Reporting (ER)
• Capital Budget System (CBS)*
• Project Request System (PRS)*
• FileMaker Pro (FMP)*

*Indicates systems used specifically for developing and maintaining the Capital Budget

Month 4 through Month 6

• Standard Work Assignments & Basic Budget Knowledge
• Ability to provide professional advice and guidance to program staff and address impacts on the program.
• Demonstrate ability to prepare and present month-end budget information to programs, and provide advice and guidance to program staff on impacts to program.
• Understands how decisions in their assigned programs could have impacts outside assigned programs.
• Process monthly budget projection for assigned program area utilizing standard processes established by the unit.
• Ability to develop a complex decision package
• Ability to develop a fiscal note, which includes impacts to multiple program areas or multiple funding sources.

At the end of the second 3-month period, the Budget Analyst will have gained the knowledge and skills to accomplish the following:

• Create and provide various ad hoc financial reports and funding reconciliations as requested by the Budget Manager. (Examples include, but are not limited to facility maintenance and equipment reconciliation, contracts, staffing analysis);
• Create, provide, and discuss detailed financial analysis summary reports for all assigned programs and provide consultative planning and analysis services to division management and staff;
• Prepare, analyze, and project budgets for assigned program areas.

The ability to mentor and train staff in the following Budget Office procedures and processes:

• Carry Forward Level process
• Allotments both Supplemental and Biennial
• Chart of Accounts
• Compensation Impact Model
• Decision Packages
• Budget Development Process
• Fiscal Notes
• FTE tracking and reconciliation including PAR/AAR process
• Purchasing process – Purchase Order approvals, Year-end purchasing process and Ready List process

Additional Information

Vision: Working together for safer communities.

Mission: Improving public safety by positively changing lives.

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

Our Core Values:

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

• This recruitment may be utilized to fill more than one position.

Please include a minimum of three (3) professional references with your application.

A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.

If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.**Please note: Phone number AND email address are required for all professional references.

• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.

We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws.

A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.

• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire.

When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.

Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application.

You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.

DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9.

The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form.

https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

Telework Details

This position may be allocated for telework.

If authorized for the role, work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time.

Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite.

Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process.

Some offices will have a “drop in” area available, however, a dedicated workspace within a DOC facility will not be provided.

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority.

Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation.

Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

PERS: State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email mackenzie.conley@doc1.wa.gov or call us at 509-630-9160. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.