Budget Analyst 3

Full Job Description

Iowa Vocational Rehabilitation Services (IVRS) is seeking a Budget Analyst 3 to join our team in our IVRS Finance Division in Des Moines, IA.

Position Details

New Hires will start at base starting wage $29.97/hour, $2,397.60 bi-weekly, $62,337.60 annually

Description of Work:

Prepare state, federal and internal reports on a monthly, quarterly or annual basis for all Division

programs.

These programs include preparation of:

All information is verified for accuracy and reconciled to division accounting records with any discrepancies identified and corrected.

Any modifications or changes to reporting regulations, guidelines or formats must be researched, analyzed and implemented to maintain compliance with federal and state guidelines and in accordance with grant parameters and budgets.

Recommend necessary changes in division policy, procedures or budgets to division management based on the changes made.

Collaborate in development of state budget with division administrator, deputy division administrator, CFO, administrative services financial supervisor and Rehabilitation Services Bureau (RSB) management staff.

Request budgeting information from office supervisors and incorporate their requests into overall division budget for the State Fiscal Year.

Recommend approval, denial or alternatives to office supervisor requests to division administrator, deputy administrator, CFO, RSB Bureau Chief, and administrative services financial supervisor.

Determine impact of budget changes based on analysis of past spending compared to current state and federal funding levels and collaborate with management staff to inform program within the fund/appropriation.

Serve as division lead on changes to Iowa Advantage Budget format and instruct Budget Analyst 2 on use of Iowa Advantage Budget application.

Collaborate with administrative services financial supervisor to develop federal fiscal year budget for the IVRS Monthly Financial Status Report (FSR) or current federal fiscal year based on analysis of past spending compared to current state and federal funding levels.

During monthly Budget review meetings, lead the discussion of the FSR to update and inform other members of changes and impact of the changes on program delivery, staffing levels, funding levels and external customers.

Recommend changes as needed for proper cash flow and compliance with grant requirements for IVRS federal awards.

In collaboration with Disability Determination Services (DDS) Division Administrator and medical and administrative services bureau chief, develop DDS spending plan (budget) based on instructions, guidelines and information provided by SSA Regional Office.

Provide current projections for personnel costs, indirect costs and ongoing operational costs for the federal fiscal year for inclusion in the plan.

Monitor the plan monthly when compiling and submitting monthly reports and recommend any needed changes in budgeting strategies based on funding and spending levels to DDS division administrator and medical and administrative services bureau chief.

Update division accounting structure for each new state fiscal year and federal fiscal years for tracking to ensure all reporting requirements are being met.

Update accounting structure codes as needed for additional revenue or expenditure categories, as needed.

Calculate and update as needed salary and benefit cost projections for all division employees on a State Fiscal Year and Federal Fiscal Year basis.

In collaboration with the administrative service’s financial supervisor and Planning and Development Team (PDT) Resource Manager, help maintain and update division sustainability model.

Serve as leader of division Contract Oversight and Review Experts Team (CORE).

Team leader duties include setting agenda for monthly meetings; lead the meeting discussion; provide consultation and guidance to program and financial team members using OMB circulars, federal/state contracting guidelines and division contracting guide; facilitate monitoring of division contracting guide for updates; and provide team's input to division administrator and deputy administrator.

• Analyze budgets monthly to compare actual expenditures for federal fiscal year when preparing IVRS Financial Status Report. Recommend changes to budgets or changes in department spending priorities at monthly meeting.

Analyze state fiscal year budgets quarterly to compare actual expenditures to budgeted amounts.

Adjust as needed to budget categories based on federal funds, state appropriations and cash match available for each fund.

You will also analyze information by both state and federal fiscal years used in the sustainability model to maximize the use of federal funds, state appropriations and non-cash match.

Analyze DDS spending plan monthly to compare actual expenditures for federal fiscal year when preparing DDS monthly report.

Recommend budget adjustments and changes in spending priorities as needed to DDS division administrator and medical and administrative services bureau chief.

Includes monitoring and analysis of the DDS-DHS contract to ensure adequate funding is received from DHS and expenditures are charged to the contract as the correct percentage based on total DDS-DHS cases.

Annually RSA issues a re-allotment request, which requires IVRS to evaluate our ability to effectively earn and use federal funds for Basic Support and Supported Employment programs.

Analyze programs and make recommendations to division administrator, deputy administrator, CFO and administrative services financial supervisor to request additional funds, request no change in funding levels or relinquish funds.




Other duties as assigned.




About the Agency

Iowa Vocational Rehabilitation Services (IVRS) operates within Iowa Workforce Development (IWD) and is dedicated to helping individuals with disabilities achieve independence through employment.




IWD is a statewide agency focused on connecting job seekers with opportunities and supporting employers in building strong, skilled workforces.

Through IowaWORKS centers and partner offices across the state, IWD delivers demand-driven workforce services that strengthen Iowa’s economy and communities.




Benefits of Working for the State of Iowa

Joining IVRS means becoming part of a mission-driven public service team with a comprehensive benefits package:

• Health, Dental, and Vision Insurance
• Generous Paid Time Off- vacation, sick leave (no accrual cap), and nine paid holidays
• IPERS Retirement Plan plus optional deferred compensation savings
• Flexible Spending Accounts for medical and dependent care
• Life Insurance & Long-Term Disability Coverage
• Employee Assistance & Discount Programs
• Professional development and career growth opportunities




Click here to learn more about all of the amazing benefits the State of Iowa offers.




The State of Iowa participates in E-Verify; a federal program that helps employers confirm the employment eligibility of all newly hired employees.

Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States.

The State of Iowa also complies with the federal Right to Work laws, which protect employees’ rights to work without being required to join a labor organization.

For more information, please visit www.e-verify.gov.




No applicant seeking employment with the Iowa Department of Workforce Development can have a current, ongoing overpayment balance with Iowa Workforce Development without a payment plan in place. Select positions will be subject to a criminal background check.

Qualifications

Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:
1) Graduation from an accredited four-year college or university with a degree in accounting, finance, or business administration, and experience equal to three years of full-time work in professional level budget analysis or fiscal management.
2) All of the following (a and b):
a. Three years of full-time work experience in professional level budget analysis or fiscal management; and
b. A total of four years of education and/or full-time experience (as described in number one), where thirty semester hours of accredited college or university course work in accounting, finance, or business administration equals one year of full-time experience.
3) All of the following (a, b, and c):
a. Graduation from an accredited college or university with a master's degree in business administration or public administration; and
b. Two years of full-time work experience in professional level budget analysis or fiscal management; and
c. A total of four years of education and/or full-time experience (as described in number one), where twenty-four semester hours of accredited college or university course work in accounting, finance, or business administration equals one year of full-time experience.
4) Current, continuous experience in the state executive branch that includes one year of full-time work as a Budget Analyst 2.

For additional information, please click on this link to view the job description.