Boards and Commissions Coordinator (Program Specialist 3)

Full Job Description

We are dedicated to growing a culture of belonging through our values:
Respect | Trust | Diversity | Equity | Inclusion

At the Department of Licensing (DOL), we recognize the importance of work life harmony and strive to create a culture where employees feel valued and respected. Our employees are trusted and encouraged to be a part of process improvements that impact their work, create value for our customers and help build trust in our government.

Requirements

As the Boards and Commissions Coordinator, you will serve as the primary individual setting and facilitating our board, commission, and public meetings. Your engagement with all levels of DOL staff and the public will require working with varying knowledge levels and understanding of our programs. In addition to serving and educating staff on various topics, you will also create meeting notes that allow for historical recording of board actions and board decisions. While speaking publicly and supporting Boards and Commissions will be a focus, you will also engage with the larger BPD team to support our mission. This role requires reliability and accountability while needing self-motivation and engagement without direct supervision for your tasks.

Some of what you will be doing:

• Maintaining board calendars, sending notices, tech set up, agenda creation, note taking, and meeting facilitation to allow for successful meetings.
• Assist OSS leadership in developing and establishing board procedures and supporting members with rules and requirements.
• Assist in developing plans and reports about licensing trends, budget status, compliance, and complaints to present to board members.
• Represent the boards and commissions as a subject matter expert and serve as point of contact for National Organizations, business partners, and division program support to ensure proper participation and representation.
• Coordinating with governor's office staff for recruitment of board and commission members including drafting announcements and recommendations.
• Supporting the team through administrative tasks when needed.

Qualifications

What you will bring:

• Five (5) years of work experience consulting, coordinating or involving public engagement, serving the public’s interest and input, or influencing, and making recommendations to public or private agencies, organizations, or government officials.
• Experience must include the following:
  • One (1) year of broad spectrum office administrative/secretarial support, including ordering supplies, reception, file maintenance, and correspondence.
  • Processing payments for invoices, vouchers, purchases, facility and equipment rentals, and special purchases.

What may help you stand out:

• Knowledge of OPMA and Robert's Rules of Order.
• Experience interpreting laws, rules, and regulations.
• Experience working with a board or commission.
• Experience working with legal staff, following administrative procedures or acting as a clerk of the court.
• Experience evaluating and responding to public disclosure requests.
• Experience verifying own and others' work for errors and making corrections.
• A Bachelor's degree and one (1) year of experience planning, coordinating in public or private agencies or governments.

Additional Conditions of employment:

• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• This position requires you to work in office at our Olympia, WA location every Wednesday and Thursday and may require additional time in office as business needs require.
• This position will rarely require travel throughout Washington State.

DOL is committed to the full inclusion of all qualified individuals. In keeping with our commitment, we will take the steps to assure that people with disabilities are provided reasonable accommodations.

Additional Information

How to Apply:

• Select the apply button at the top of this job announcement.
  • Attach the Following:
    • Current letter of interest.

• Applications with blank fields, supplemental question responses with comment such as "see attachments" or missing required attachments will be considered incomplete.

We value diverse perspectives and life experiences.
We employ and serve people of all backgrounds including people of color, immigrants, refugees, women, LGBTQ+, people with disabilities, people of all ages, and veterans. We value the unique traits and attributes that each employee brings to the job. Through the diverse perspectives of an inclusive workforce, we will create a more respectful, productive, and unified team to better serve the public of Washington.

The Washington State Department of Licensing is an equal opportunity employer and does not discriminate on the basis of age, sex (including gender identity), marital status, sexual orientation, race, religion, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability.Persons requiring accommodation in the application process, during the recruitment process, or who need this job announcement in an alternative format, may contact the Human Resources Office at 360-902-4000 or may email HRRecruit@dol.wa.gov.

Applicants who are deaf or hard of hearing may call our ASL interpreter via Video Phone at 360.339.7344.

The candidate pool certified from this recruitment may be used to fill future similar vacancies for up to sixty days.

We do not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.