Bilingual Legal Assistant 1 - Child Support Enforcement - District Attorney's Office

Full Job Description

The mission of the District Attorney's Office is to seek justice through:

• Promoting accountability for criminal offenders.
• Interpreting, enforcing and executing law.
• Responding to the concerns of victims and the public; and
• Working cooperatively with members of the justice system.

Requirements

This position provides services to monolingual Spanish-speaking clients; therefore, fluent bilingual Spanish/English skills are required.

• Receptionist. Field questions from public from phone calls and walk-ins.

• Check voicemails each morning and forward message to appropriate staff member.

• Open, sort and upload daily mail.

• Update case based on new information received.

• Send out applications, modification packets, and other documents upon request from parties.

• Type miscellaneous legal documents, stipulated orders and correspondence.

• E-file documents to court and monitor for judge’s signature.

• Scan paper files and documents to online case file.

• Update contempt docket calendar court dates.

• Process closed files.

• Process customer payments.

• Assist with opening and closing cases.

• Shift, move, and inventory files.

• Other duties as assigned by your supervisor.

Qualifications

• Supplemental secretarial training courses

SPECIAL REQUIREMENTS

This position provides services to monolingual Spanish-speaking clients; therefore, fluent bilingual Spanish/English skills are required.

An additional 5% will be added to the hourly wage as compensation for this skill.

Finalist will be required to pass a verbal and written Standardized Spanish/English Fluency Assessment as part of the hiring process.

The finalist for this position will be required to pass a criminal history background check, including finger printing; however, conviction of a crime may not necessarily disqualify an individual for this position.

Must possess, or obtain within 30 days of hire, Law Enforcement Data System (LEDS) certification.

This is a safety sensitive/special needs position. Final candidates for this position will be required to pass a pre-employment drug screen, including testing for marijuana.

The Marion County Drug and Alcohol Use and Testing Policy can be found at: http://apps.co.marion.or.us/APAP/policy.aspx?p=policy&pid=518.

Notary Certification (obtain and maintain qualification throughout employment).

This is a full-time position, which is eligible for overtime.

This position is represented by a union.

Work schedule: Monday - Friday, 8:00 am - 5:00 pm, with flexibility depending upon the needs of the department.

KNOWLEDGE, SKILL AND ABILITIES
Knowledge of modern office practices, procedures, and techniques; English composition, spelling, and grammar; arithmetic and general record/bookkeeping practices; modern office equipment and machinery and their intended use; a variety of computer systems and software.

Skill and abilities to accurately and effectively perform the various assigned tasks and duties following general procedures and program policies; meet and assist the general public and staff in a courteous and professional manner; use tact and judgment in dealing with the public concerning sensitive and confidential matters; understand and effectively follow oral and written instructions, communications, and procedures; apply newly assigned procedures and practices to specific work assignments; type accurately and at an acceptable rate of speed; access and use various computer systems and software; make decisions independently in accordance with established policies; provide backup to other positions as needed.

PHYSICAL REQUIREMENTS
Sits for extended periods of time; stands; moves about the work area; talking and walking; bends; grasps; climbs stairs; lifts up to 10 lbs.; keyboard operation; hears up to 10 feet away; sees up to 10 feet away; rapid-mental/hand/eye coordination; speaks in clear and audible voice; reads at 12-point font; depth perception; ability to hear at a whispered level; exercises independent judgement and action; provides customer service; decision making; uses discretion; interpersonal skills; basic math skills; problem analysis; teamwork and training.