BASE SERVICES SPECIALIST -Title 32

Full Job Description

This National Guard position is for a BASE SERVICES SPECIALIST -Title 32, Position Description Number D2241000 and is part of the WI 115 FSS, Wisconsin Air National Guard.

GENERAL EXPERIENCE: Experience, education or training which provided a general knowledge of principles of organization, management, and administration.

Compiling reports, letters, memoranda, etc., and required person-to-person contacts to convey information.

Progressively responsible experience which demonstrates the ability to provide technical guidance and assistance in the type of work or in comparable work of the position to be filled.

Experience using computer and automation systems.

SPECIALIZED EXPERIENCE: To qualify for the GS-09 level, you must have at least 12 months of specialized experience, education or training equivalent to at least the next lower grade level.

Applicants must have experience providing technical guidance and assistance in the type of work or in comparable work of the position to be filled.

Applicants must have a thorough knowledge and understanding of administrative procedures and practices of management. Experience developing administrative procedures. Major Duties:

As a BASE SERVICES SPECIALIST -Title 32, GS-0301-9, you will analyze and coordinate Base Services functions in support of federal, state, and local missions.

The incumbent serves as a point-of-contact for Services-related programs, missions, functions, activities, and events for the wing and its assigned geographically separated units (GSU).

MAJOR DUTIES: 1. Ensures Sustainment Services personnel and equipment mobility requirements are accomplished.

Coordinates directly with squadron Unit Deployment Manager to ensure all readiness and ancillary requirements are complete.

Provides oversight, analysis, and review of Services training requirements; consistent with Career Field Education and Training Plan (CFETP) and master training plan standards.

Collaborates with Unit Training and Deployment Managers to identify, schedule, conduct, and document Services specific training and align priorities with wing requirements to ensure all objectives are fulfilled.

2.

Maintains thorough understanding of readiness reporting requirements and provides documentation of relevant sustainment services training statistics to applicable monitors for inclusion in associated reports.

Systems include Status of Resource and Training System (SORTS), Air Expeditionary Force Reporting Tool (ART), and Defense Readiness Reporting System (DRRS). 3.

Analyzes historical data to develop subsistence requisitions in accordance with Air Force and Air National Guard standards.

Submits approved requisitions through Subsistence Total Order Requisition Electronic System (STORES) web based application.

Contacts Prime Vendor, Defense Logistics Agency, and Defense Finance and Accounting Service representatives to coordinate changes in requirements, modify subsistence catalogue, and correct errors or deficiencies related to food service program.

Reviews subsistence and supply expenditures and analyzes trends to provide recommendations to Base Services Manager for inclusion in annual financial planning documents. 4.

Provides input into creation and revision of base lodging operating instruction and applicable checklists or guides.

Accepts, coordinates, and tracks reservations consistent with wing policy and in accordance with fiscal standards. Maintain accountability of members while using lodging.

Scrutinizes invoices for accuracy and correct discrepancies prior to payment. 5. Serves as the subject matter expert for the base Mortuary Affairs Program.

Coordinates local mortuary affairs program requirements with Active Duty base covering area of responsibility for inclusion in support agreement and/or memorandums of understanding.

Provides relevant support documentation to Air Force and/or Air National Guard mortuary program manager for inclusion in mortuary case file or records.

Prepares, provides, and tracks survivor assistance program training to wing leadership. Functions as point of contact responsible for the staff, equipment, and management of honor guard program. 6.

Oversees the verification of contract requirements, invoicing, and validation of contract completion requirements.

Serves as the Quality Assurance Evaluator (QAE) performing quality management, quality assurance and quality control measures to include external and internal audit activities particularly associated with the acquisition and sustainment of Services facilities and equipment repair.

Supervises small contract teams, remaining independent when exercising Contract QAE role. 7.

Oversees the development, management, and implementation of a variety of safety programs to ensure regulatory compliance as mandated by federal, state, and local agencies including Air Force, Occupational Safety and Health Administration (OSHA), and United States Department of Agriculture (USDA).

Oversees the management, implementation and coordination of the Services safety program to reduce or eliminate occupational injuries, illnesses, deaths, and financial losses; develops accident-prevention and loss-control systems and programs for incorporation into operational policies of the Air National Guard.

8. Performs other duties as assigned.