Assistant Clinic Administrator – Surgical Subspecialty Clinic

Full Job Description

How to Submit a Successful Application video: https://hr.venturacounty.gov/how-to-apply/application

THE POSITION

The Ventura County Health Care Agency is seeking an Assistant Clinic Administrator to be responsible for ensuring the delivery of high quality patient care and experience by providing leadership, direction, and coordination of day to day clinic operations of the surgical subspecialty clinic within Ambulatory Care.

This position will assist in overseeing personnel and staffing, managing schedules, procuring supplies and services, supporting performance improvement activities, and ensuring adherence to regulatory requirements, including State and Federal regulations and laws such as Title 22.

This position will also collaborate closely with the Clinic Administrator and Medical Director to help ensure the seamless operation of one or more clinics, contributing to the mission of delivering outstanding healthcare.

IDEAL CANDIDATE
The ideal candidate is an experienced healthcare professional with a background supporting surgical or procedural clinic operations. They have experience assisting with staff coordination, pre- and post-operative workflows, scheduling, and ensuring compliance with state and federal regulations, including surgical licensing requirements. Additionally, they are highly organized, adaptable, and demonstrate strong administrative judgment. Finally, the ideal candidate is a collaborative team player who can support clinic leadership, contribute to performance improvement initiatives, and help maintain a culture of patient safety, efficiency, and high-quality care.

PAYROLL TITLE: Program Administrator II

AGENCY/DEPARTMENT: Health Care Agency - Ambulatory Care

EDUCATIONAL/BILINGUAL INCENTIVE: Incumbents may be eligible for educational incentive of 2.5%, 3.5%, or 5% based on completion of an Associate's, Bachelor's, or Master's degree that is not required for the classification. Incumbents may also be eligible for bilingual incentive depending upon operational need and certification of skill.

Program Administrator II is a Management position and is exempt from overtime. This classification is eligible for benefits at the MB4 level.

The eligible list established from this recruitment will be used to fill current and future Regular (including Temporary and Fixed-term), Intermittent, and Extra Help vacancies for this and similar positions only. There is currently one (1) regular full-time vacancy at the Surgical Subspecialty Clinic.

TENTATIVE SCHEDULE
OPENING DATE: March 24, 2026
CLOSING DATE: April 3, 2026

Requirements

Duties may include, but are not limited to the following:

• Provides leadership, direction, and coordination of daily clinic operations including operating/procedure room scheduling and utilization;
• Develops and maintains working knowledge of regulations and standards related to outpatient surgical subspecialty clinic operations, including but not limited to billing regulations;
• Ensures compliance with facility regulations and accreditation standards;
• Oversees infection control protocols specific to medical procedures and monitors sterilization quality assurance processes;
• Monitors clinic performance goals and schedules management activities to meet quality outcomes and patient experience;
• Assists with the management of provider templates and the coordination of support staff to ensure proper coverage;
• Assists in activities related to regulatory audits;
• Works with providers, registration staff, and billing to ensure accurate charge capture and eligibility procedures are followed;
• Interprets policies and procedures and explains their application within the context of the assigned program field;
• Represents the County in contacts with other governmental or community agencies and/or the public;
• Confers and cooperates with others on policies and procedures as well as organizational, personnel, budget and operational issues;
• Prepares required reports and compiles and analyzes narrative, financial, and statistical data to support operational improvements and identify program needs;
• May supervise and assist in the planning and operation of in-service training programs;
• Selects and supervises multidisciplinary staff;
• Establishes performance standards, including standards for clinical areas within the scope of licensure and professional expertise;
• Evaluates employee performance and takes disciplinary action as needed; and
• Performs other related duties as required.

Qualifications

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION, TRAINING, AND EXPERIENCE
Any combination of education and experience which has led to the acquisition of the required knowledge, skills, and abilities. The required knowledge, skills, and abilities can typically be obtained by:

• Possession of a Bachelor's degree or its equivalent in business, healthcare administration, public administration or a closely related field and two (2) years of progressively responsible healthcare experience in an ambulatory care setting, with at least one (1) year in a supervisory capacity, OR

NECESSARY SPECIAL REQUIREMENTS

• Considerable recent experience supporting outpatient clinic operations with surgical subspecialty services, such as neurosurgery, urology, otolaryngology (ENT) and/or plastic surgery, either in a clinical or administrative capacity
• Demonstrated excellent written communication skills, as evidenced by completion of the employment application and supplemental questionnaire
• Experience using electronic health record (EHR) systems

DESIRED

• Bachelor’s degree in business or healthcare administration
• Considerable supervision experience in a health care setting
• Extensive experience supporting clinic operations in a surgical setting, including procedural operations, pre- and post-operative workflow, and procedure scheduling
• Experience with Cerner EHR systems

KNOWLEDGE, SKILLS AND ABILITIES
Working knowledge of: principles of healthcare delivery; techniques of program management; budgetary preparation and analysis; organization and staffing; outpatient clinic operations and procedure workflow for surgical subspecialty services, such as neurosurgery, urology, otolaryngology (ENT) and/or plastic surgery; practice management and electronic health record (EHR) systems, preferably Cerner; pre- and post-operative patient care processes; third-party payers including Medicare and Medi-Cal; and federal and state regulations relating to healthcare delivery, including licensing and compliance requirements for surgical or procedural services.

Ability to: analyze administrative, operational, and fiscal problems; prepare a variety of reports and recommendations; communicate effectively both orally and in writing; plan, organize, and supervise staff in a surgical or procedural clinic setting; and coordinate pre- and post-operative workflow, procedure scheduling, and compliance with surgical regulations.

Additional Information

FINAL FILING DATE: Your application must be received by County of Ventura Human Resources in Ventura, California, no later than 5:00 p.m. on Friday, April 3, 2026.

To apply on-line, please refer to our web site at www.ventura.org/jobs.

If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials and submit them to County of Ventura Human Resources - Health Care Agency, 646 County Square Drive, Ventura, CA 93003.

NOTE: If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible.

If interested, please click here for additional information.

SUPPLEMENTAL QUESTIONNAIRE – qualifying: All applicants are required to complete and submit the questionnaire for this exam at the time of filing.

The supplemental questionnaire may be used throughout the exam process to assist in determining each applicant's qualifications and acceptability for the position.

Failure to complete and submit the questionnaire may result in the application being removed from consideration.

Note to Applicants: It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications.

A resume and/or other related documents may be attached to supplement the information in your application and supplemental questionnaire; however, it/they may not be submitted in lieu of the application.

APPLICATION EVALUATION – qualifying: All applications will be reviewed to determine whether or not the stated requirements are met.

Those individuals meeting the stated requirements will be invited to continue to the next step in the screening and selection process.

TRAINING and EXPERIENCE EVALUATION: A Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by a candidate, including the written responses to supplemental questions.

The T&E is a method for determining the better qualified applicants among those shown to meet the stated requirements.

Using a T&E, applicants may be scored or ranked according to criteria that most closely meet the business needs of the department.

When the pool of candidates is exceptionally strong and large, candidates are typically scored or ranked in relation to one another; consequently, some qualified candidates may receive a score or rank which is moderate or lower resulting in them not being advanced in the process.

ORAL EXAMINATION - 100%: A job-related oral examination may be conducted to evaluate and compare participating candidates' knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job.

Candidates must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.NOTE: The selection process may consist of an Oral Exam, which may be preceded or replaced with the score from a Training and Experience Evaluation (T&E), contingent upon the size and quality of the candidate pool.

In a typical T&E, your training and experience are evaluated in relation to the background, experience and factors identified for successful job performance during a job analysis.

For this reason, it is recommended that your application materials clearly show your relevant background and specialized knowledge, skills, and abilities.

It is also highly recommended that the supplemental questions within the application are completed with care and diligence.

If the T&E replaces the oral exam candidates must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.

Applicants successfully completing the exam process may be placed on an eligible list for a period of one (1) year.

BACKGROUND INVESTIGATION: A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information, and driving record may be required for this position.

For further information about this recruitment, please contact Maritza David by e-mail at Maritza.David@venturacounty.gov or by telephone at (805) 677-5162.

EQUAL EMPLOYMENT OPPORTUNITY: The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.