Administrative Support Assistant

Full Job Description

The incumbent functions as the Administrative Support Assistant (ASA) for the Medical Imaging Service (MIS), Physical Medicine and Rehabilitation Service (PM&RS) and Pathology and Laboratory Medicine Service (P&LMS) located at the Samuel S.

Stratton VA Medical Center. In this position, the ASA provides a variety of complex administrative management services essential to the operation and direction of the Service Line.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/16/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: administrative knowledge and awareness of clinical issues and implications; independent performance of recurring assignments; development of innovative ways to solve problems; knowledge of federal, VA and local regulations, policies and procedures; knowledge of all types of computer access forms and the ability to complete forms accurately; and skill in applying basic data gathering methods to collect various types of information.

There is no educational substitution for the GS-07 level For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Major Duties: The Administrative Support Assistant (ASA) acts as liaison to other managers and staff within the organization (VISN 2, Service Line, other departments/offices within the Albany VA, outside organizations and callers).

Schedules appointments, coordinates meetings and/or schedules conferences in support of MIS, PM&RS and P&LMS Service Line functions.

Manages the schedules for both the Service Line Manager and the Administrative Officer.

Arranges for meeting space, speaker and support arrangements for large conferences as well as arranges for site visits to program areas.

Assigns and follows up on action items or controlled correspondence with appropriate staff members.

Prepares a variety of outgoing reports, reviews outgoing correspondence for proper attachments or consolidating/coordinating submittals of information and reviews items for accuracy and completeness.

Assists with travel arrangements and completion of travel reimbursement forms Monitors and coordinates with authors of the MIS, PM&RS and P&LMS Station Memoranda and Standard Operating Procedures database to ensure currency of all policies.

Provides assistance to MIS, PM&RS and P&LMS employees in matters related to computer access. Assists the Administrative Officer with Human Resources related duties.

Collaborates with Administrative Officer to maintain information for and prepare budgetary and statistical reports. Prepares purchase orders and estimated obligations.

Works with vendors and obtains paperwork and invoices on rentals, certifies invoices through IPPS and maintains funds of the purchase order. Sorts and distributes information to appropriate areas.

Maintains and updates time cards for the services. Maintains and updates OPPE folders for MIS, PM&RS, P&LMS. All other duties assigned.

Work Schedule: Monday - Friday 8:00a-4:30pm Virtual: This is not a virtual position. Position Description/PD#: Administrative Support Assistant/PD24229O