Administrative Support Assistant 3

Full Job Description

The Iowa Department of Health and Human Services (HHS), Division of Family Well-Being and Protection, Bureau of Child Protective Services, Operations Unit, Support & Training Bureau is seeking a Child Welfare LMS Help Desk Staff (Job Classification: Administrative Support Assistant 3) to join our team!

The Department of Health and Human Services supports a specialized Child Welfare Learning Management System (CW LMS) utilized for the development, delivery, and support of training for field Social Workers, management staff, Central Office staff, and affiliated external entities.

This CW LMS Help Desk Staff position will be the primary expert for end user support and training as well as provide technical input for system configuration and improvements to the CW LMS Administrator.

Summary:This is a full-time opportunity, Monday – Friday with typical hours being from 8:00 AM - 4:30 PM with overtime as needed.

This position currently has the option to work from their home but will be assigned to the Lucas State Office Building in Des Moines.

Any in-office requirements could involve travel to offices throughout the state.

The starting salary for individuals new to employment with the State of Iowa is $1,580.80 biweekly/$41,100.80 yearly for this position.

New employees are eligible for a raise after completing their first 6 months.

Basic Purpose of this position:This position serves as an expert in the use and navigation of the Department's CW LMS.

Performs complex and difficult clerical duties of a quasi-administrative, specialized nature, working closely with the CW LMS Administrator in trouble shooting issues and enhancing overall system performance.

Responds in an expeditious manner to issues and questions that end users encounter with the CW LMS, providing them accurate guidance in order to rectify issues.

This position will provide customer service to DHS staff as well as external entities, including mandatory reporters of child and dependent adult abuse from across the state.

Core Essential Functions:

• Serves as the resident expert for end users of the CW LMS.

Consults verbally to establish and maintain effective working relationships with field Social Workers, management staff, Central Office staff, and affiliated external entities who are users of the CW LMS.

Creates and maintains excellent written, phone, and face-to-face communications with service Social Workers, management staff, Central Office policy staff, and affiliated external entities to provide expeditious, accurate, and consistent responses to questions and issues related to the CW LMS.

Serves as the primary resource for CW LMS related issues, problem solving by answering routine questions, assisting with user access setup, addressing standard access and navigation issues, being familiar with all software used by training staff to develop and host trainings, and troubleshooting technical issues related to virtual training.

As the primary point of contact for the CW LMS, provides input and feedback as needed for identification of training needs for field Social Workers, management staff, Central Office staff, and external entities regarding how to effectively utilize the CW LMS.

Develops and provides field Social Workers, management staff, Central Office staff, and external entities written guidance and resource materials that will assist with the navigation of the CW LMS.

• Maintains a method of tracking questions/issues that are received and addressed.

Assists the CW LMS Administrator in the set up and formatting of trainings on the CW LMS, including the loading of training documents, recordings, and other training related materials into the CW LMS.

Works closely with the CW LMS Administrator in determining solutions and/or system enhancements.

Along with the CW LMS Administrator, participates in ongoing meetings with the LMS platform provider to remain current on system changes and enhancements that are specific and specialized for Department and partner use.

• Assists in the testing of CW LMS enhancements to ensure the system operates correctly before implementation.
• Compiles various reports and completes various status reports as assigned. Performs administrative functions as required.

The ideal candidate will:

• Demonstrate exceptional customer services skills and the ability to establish relationships;
• Demonstrate excellent judgment and communication skills;
• Possess the ability to provide good written documentation in a timely manner;
• Possess the ability to prioritize and work under pressure;
• Demonstrates integrity and a strong work ethic; and
• Possess the ability to use independent judgement to make sound decisions.

Benefits
Working for the State of Iowa comes with its perks. In addition to a competitive salary, you'll enjoy a comprehensive benefits package designed to support your well-being and professional growth:

• Health, Dental, and Vision Coverage: Health and dental insurance packages to keep you and your family healthy at a low cost with outstanding coverage!
• Paid Time Off: Take time to recharge with paid time off, including vacation (96 hours/year to begin, increasing with years of service), sick leave (144 hours/year), and paid holidays (9 days/year).
• Retirement Plans: Participate in retirement plans such as IPERS (employees contribute 6.29% and the State of Iowa contributes 9.44%) as well as our Retirement Investors Club (RIC), Employer Sponsored Retirement Plan (the State of Iowa matches dollar for dollar up to $75/month).
• Flexible Spending Accounts: Take advantage of flexible spending accounts for medical and dependent care expenses.
• Insurance Coverage: Benefit from life insurance and free long-term disability insurance for added peace of mind.
• Employee Assistance Program: Access resources and support through our Employee Assistance Program for personal and professional challenges.
• Employee Discount Programs: Enjoy discounts on a variety of goods and services through our employee discount programs.

For additional information on benefits click here.
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Background Checks
Applicants will be required to complete a background check to be considered for this position.

The State of Iowa is an EEO/AA EmployerHHS values those with “lived experience” and encourages adults who were fostered as youth, foster parents, and/or parents who were in the DHS system to apply.

Minorities, women, persons with disabilities and veterans are encouraged to apply (Hearing and Speech Impaired – Relay Iowa 1-800-735-2942 TDD).

E-Verify and Right to WorkThe State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees.

Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States.

The State of Iowa also complies with the federal Right to Work laws, which protect employees’ rights to work without being required to join a labor organization.

For more information, please visitwww.e-verify.gov.

Qualifications

Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

1. Two years of full-time work experience in general office, clerical, data entry/processing, or related work.
2. A total of two years of education and/or full-time experience (as described in number one), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience.
3. Current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 2 or eighteen months of full-time work as an Administrative Support Assistant 1.

For more information click on this link to view the job description

Additional Information

Within a period of time after hire, as determined by the appointing authority, employees in this class may be required to type at least 40 WPM net as demonstrated by the completion of a typing examination.