Administrative Assistant 1
State of Iowa
FreshPosted Apr 6
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Posted: April 6, 2026 (1 day ago)
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Administrative Support Assistant 3
State of Iowa
645 Iowa Department of Transportation
Location
Iowa, 50319
Salary
$19.76 - $28.93
per hour
Type
Closes
April 17, 2026
Job Description
Summary
This job involves supporting a distribution center by managing inventory data, checking item quality, and resolving issues with vendors and customers to keep operations running smoothly.
It's a hands-on administrative role in a state transportation department, focusing on accuracy and teamwork.
A good fit would be someone detail-oriented, proactive, and comfortable using software for tracking and communication.
Key Requirements
- Strong attention to detail for inventory accuracy and quality control
- Proficiency in using designated software for tracking, labeling, and generating receipts
- Excellent communication skills for interacting with purchasing staff, customers, vendors, and warehouse teams via phone and email
- Ability to investigate discrepancies, recommend improvements, and guide staff through corrections
- Experience reviewing specifications, supporting product evaluations, and addressing vendor concerns
- Proactive and team-oriented mindset aligned with core values like safety, integrity, and customer focus
- Availability for in-person work from 7am-3:30pm with flexible scheduling options
Full Job Description
Iowa Department of Transportation’s Mission is Making Lives Better Through Transportation.
To accomplish our Mission, the person selected for this position will demonstrate actions and behaviors guided by the Iowa Department of Transportation’s five CORE values: Safety First, People Matter, Customer Focused, Servant Leadership, and Integrity Without Exception.
Location: Ames,IA
Shift Requirements: 7am-3:30pm in person, flexible schedules available
Join our Distribution Center Team as a Key Player in Inventory Accuracy and Operations Support!
We’re looking for a detail-driven, proactive team member to provide direct support to our Public Service Supervisor (PSS) and Inventory Specialist as an Administrative Support Assistant 3.
In this role, you’ll help keep our distribution center running smoothly by gathering and consolidating inventory data, reviewing specifications, and ensuring accuracy across all inventory processes.
You’ll investigate discrepancies, recommend improvements, and help guide staff through correction plans to maintain high operational standards.
Other duties will include, but are not limited to:
- Track and verify inventory accuracy by calculating counts, labeling items, and generating receipts using designated software.
- Perform quality control on all received and inventoried items, ensuring specifications and product conditions are met.
- Work closely on a daily basis with the Purchasing staff, Customers, Vendors and the Warehouse Receiving and Distribution Teams.
- Partner with customers to review specifications, support product evaluations, and address vendor-related concerns.
- Communicate with internal and external customers by phone and email to resolve issues related to stock items
As a State of Iowa employee, you will be eligible for the following benefits:
- Competitive pay and benefits package including health, dental, flexible spending, and life insurance
- Insurance benefits start the first month following 30 days of employment and costs can be reviewed here.
- Opportunities for professional growth and development.
- Paid time off effective immediately - biweekly vacation, separate sick leave, accruals rollover on a yearly basis, and 9 paid holidays per year.
- Iowa Public Employee Retirement System (IPERS) Retirement Package with employer match
- Optional 401A plan with employer contributions.
- Employee Discount Programs from a variety of vendors (vision, cellular, fitness, recreation, season passes, travel, counseling; legal, financial).
We encourage you to view more about the State of Iowa Employee benefits and costs at the State of Iowa Employee Benefits Website!
You have the freedom to flourish in Iowa – Apply now!
The Iowa Department of Transportation is an equal-opportunity employer.
If you require a reasonable accommodation in completing any screening, interviewing, pre-employment testing, or otherwise participating in the selection process, please direct your request to the Affirmative Action & Equal Employment Opportunity (AA/EEO) Officer at: aa-eeo@iowadot.us
Reasonable accommodation such as interpreter, translator, written materials, modified equipment/devices, ADA access, etc. This does not include scheduling needs.
The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees.
Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States.
The State of Iowa also complies with the federal Right to Work laws, which protect employees’ rights to work without being required to join a labor organization.
For more information, please visit www.e-verify.gov
Qualifications
Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:- Two years of full-time work experience in general office, clerical, data entry/processing, or related work.
- A total of two years of education and/or full-time experience (as described in number one), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience.
- Current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 2 or eighteen months of full-time work as an Administrative Support Assistant 1.
For more information click on this link to view the job description
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