Administrative Specialist (Mayor's Office of Adult Literacy)

Full Job Description

APPLICATION ACCEPTED FROM: ALL PERSONS INTERESTED
DIVISION / SECTION: Mayor’s Office for Adult Literacy
Workday & Hours: Monday - Sunday - 8a.m. - 8p.m. *includes evenings and weekends

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONSThe Administrative Specialist reports to the Administration Manager of the Mayor’s Office for Adult Literacy (MOAL).

This position supports the administrative functions of the office in the achievement of its goals and is responsible for coordinating digital communications for the office.

Perform other duties as delegated by the MOAL Administration Manager including handling issues and information of a highly sensitive nature.

Willing to work the following schedule Monday - Sunday - 8a.m. - 8p.m. *includes evenings and weekends.

The essential functions of the Administrative Specialist (Mayor's Office for Adult Literacy) are the following:

• Organizes and maintains files in print and electronic formats.
• Coordinates calendar, activities, and special events; schedules meetings; manages the Director’s meeting calendar.
• Supports project implementation, tracking, and documentation as appropriate.
• Orders and tracks supply orders for the Office.
• Coordinates with highly dynamic teams and leadership of adult literacy stakeholders throughout Houston for the achievement of MOAL’s goals and objectives.
• Responds to inquiries, requests, and complaints from literacy providers and other stakeholders whether written, on the phone, or through social media.
• Responsible for developing compelling content for multiple platforms keeping presence fresh, relevant, and in line with appropriate messaging.
• The Social Media Specialist will be required to edit, post, and archive digital images, create short-form video content, create and manage content calendars, and perform regular analytic reviews.

Applicants are encouraged to submit a Cover Letter and Resume when applying.

WORKING CONDITIONS

The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.

Requirements

EDUCATIONAL REQUIREMENTS
Requires a bachelor’s degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS
(3) Three years of administrative experience are required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

Qualifications

• Experience with adult literacy or adult education program administration preferred.

• Candidate must have good writing and communications skills and the ability to create reports and presentations.

• Experience with professional social media posting and overseeing social media campaigns.

• Highly organized and detail-oriented, able to manage multiple tasks and incoming requests

• Must have a positive attitude, the ability to perform responsibilities without constant oversight and work as a member of the team.

• To better serve our diverse community, bilingual skills are preferred.

• Be willing to obtain a Texas Driver's License within 30 days of hire.

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

Additional Information

SELECTION / SKILLS TESTS REQUIRED The selection process will involve application review and/or Interview. The department may administer skills assessment test.

SAFETY IMPACT POSITION - YESIf yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

PAY GRADE - 20 SALARY INFORMATIONFactors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

APPLICATION PROCEDURESOnly online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period.

Applications must be submitted online at: www.houstontx.gov To view your detailed application status, please log-in to your online profile by visiting http://agency.governmentjobs.com/houston/default.cfmor call (832-393-0473).

If you need special services or accommodations, call 832-393-0473. (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

Applicants are encouraged to attach a cover letter and resume along with their completed application when applying.

EOE Equal Opportunity EmployerThe City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.