Administrative Specialist I - BU

Full Job Description

The City of Seattle Human Services Department (HSD) is seeking a customer focused and detail oriented Administrative Specialist 1 position to provide a variety of general administrative support and data entry for the Utility Discount Program team.

This team offers eligible customers a 60% discount on their Seattle City Light bill and a 50% discount on their Seattle Public Utilities bill.

This position is responsible for maintaining logs and files, compiling and editing reports, composing routine correspondence, and gathering data just to name a few.

You are a highly efficient problem solver with strong interpersonal skills and a sharp eye toward accuracy and detail.

You are a genuine individual who believes in our community and each day you build upon your reputation as one who serves our customers with kindness, empathy and respect.

The Human Services Department funds and operates programs and services that meet the basic needs of the most vulnerable people in our community – families and individuals with low incomes, children, domestic violence and sexual assault victims, people experiencing homelessness, seniors, and persons with disabilities

Requirements

• Prepare outreach materials and giveaways for events.
• Scan applications and documents to system and SharePoint.
• Mail back original documents to clients.
• Research client information in multiple databases and input client information into the database.
• Serve as a technical expert on general office machines, provide support, coordinate office machine maintenance, scheduling, and troubleshooting for staff.
• Edit routine correspondence forms as needed.
• Order, stock and inventory office supplies, memberships, business cards, and any specialized equipment with supervisor's approval.
• Provide Expenditure Pre-Authorization (EPA) and process invoices.
• Work with outside vendors for events and supplies.
• Open and sort mail, prepare mail daily and monitor postage and prepare purchase order to maintain a sufficient balance of postage.
• Connect laptops to the ethernet on a regular basis for system updates.
• Take meeting notes, for staff meetings and admin meetings for the supervisor.
• Assist walk-in clients, make copies, give them needed documents, and or get a Program Intake Rep for additional assistance.
• Print and mail renewal postcards to clients.
• Prepare and archive the prior year terminated applications.
• Open and close office.
• Participate in outreach events.

Qualifications

Minimum Qualifications:

• 1+ years of office clerical support experience

OR: An equivalent combination of education and experience that demonstrates the ability to perform the position duties

Additional Information

The full pay range for this opportunity is $33.08 - $38.25 an hour.

Additional Requirements:

Your application will not be reviewed if these items are missing or incomplete.

Hiring Process
Applications are reviewed after the posting closes. Qualified candidates must submit the following to be considered:

1. Completed NEOGOV online application.
2. Current résumé indicating relevant experience and education.
3. Cover letter describing how your skills and experience align with the stated job responsibilities and qualifications.

Offers of employment are contingent on verification of information provided by the applicant as part of the application process, which may include a detailed background check, pre-placement physical exam, and/or full driver's abstract, dependent upon position.

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.

More information about employee benefits is available on the City's website at:https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans

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Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Who may apply: This role is open to all candidates that meet the minimum qualifications. We value different viewpoints and life experiences.

Your application will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity.

The City of Seattle encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ+, people with disabilities, veterans, and those with diverse life experiences.