Administrative Specialist II / 61096706
State of South Carolina
FreshPosted Mar 31
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Posted: March 30, 2026 (1 day ago)
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Administrative Operations Assistant
State of South Carolina
Secretary Of State's Office
Location
South Carolina, 29201
Salary
$58,500 - $61,500
per year
Type
Closes
April 10, 2026
Job Description
Summary
This job involves handling daily financial tasks like managing deposits, reconciling accounts, processing invoices, and ordering supplies for a state office, along with some receptionist duties and helping with business document filings.
It's a good fit for someone organized and detail-focused who enjoys administrative work in a government setting, especially if you have experience in accounting or office management.
No advanced degree is required, but strong computer skills and clear communication are key.
Key Requirements
- High school diploma with relevant experience in business management, public administration, or administrative services (bachelor's degree may substitute for experience)
- Knowledge of accounting principles
- Strong computer skills, including working knowledge of SCEIS applications
- Ability to communicate effectively with internal and external customers
- Detail-oriented with strong accuracy in reviewing and reconciling financial information
- Experience in accounts payable, revenue processing, and procurement
Full Job Description
This position will provide accurate and timely administrative and financial support to the agency by managing daily revenue processes
- Maintains revenue records for all funds and divisions which includes the balancing and processing of deposits and reconciling all accounts for daily work transacted.
- Ensures that deposits are accurate and deposited daily. This includes daily reconciliation of electronic deposits from online filing systems.
- Reviews revenue information and evaluations for accuracy.
- Serves as agency procurement specialist. Creates monthly shopping carts for agency/division office supplies.
- Runs agency outgoing mail daily.
- Provides backup to agency receptionist with breaks, lunches, and other leave situations.
- Provides assistance processing corporate documents for the corporate section of the Business Filings division. This includes checking documents for accuracy and returning rejections for corrections.
- Assists in various administrative duties as requested by the Secretary of State, Deputy Secretary of State, Director of Administration, and General Counsel.
Performs all aspects of the accounts payable function and process invoices for payment in compliance with the Secretary of State's Office and Comptroller General (CG) policies and procedures.
Invoices should be scanned into SCEIS when received and processed for payment once all approvals are received or goods receipts are completed in SCEIS.
Requirements
A high school diploma and relevant experience in business management, public administration or administrative services. A bachelor's degree may be substituted for required work experience.Additional Requirements: Knowledge of the principles of accounting. Must possess strong computer skills. Have the ability to communicate effectively with internal and external customers. Must be detailed oriented.
Qualifications
Additional Information
Employment in this position will be contingent upon the following:
- The starting salary for this position will be $58,500.00 - $61,500.00, depending upon experience.
- An acceptable review of your past employment history, personal references, and other sources, including, but not limited to, the criminal reference check which will be conducted by the South Carolina Law Enforcement Division (SLED).
- Failure to provide detailed and complete work-related information may result in your application being rejected.
- Any misrepresentation of yourself will disqualify you from the position.
When applying for this position, the electronic state application must be completed in its entirety. This includes the Education and Work Experience sections and the Supplemental Questions.
A resume will not be accepted in lieu of a completed application, nor will it be used to determine if an applicant has met the qualifications for the position.
- Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children https://www.peba.sc.gov/
- 15 days annual (vacation) leave per year
- 15 days sick leave per year
- 13 paid holidays
- Paid parental leave
- State Retirement Plan and Deferred Compensation Programs
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