Administrative Officer

Full Job Description

The Administrative Officer is located in the Logistics Service in a Mann-Grandstaff VA Health Care System (VA HCS) Spokane and supported catchment area, and, reports directly to the Facility Chief Supply Chain Officer (CSCO); the position has administrative responsibility, accountability, and oversight for the Logistics programs and activities across the full jurisdiction of the health care system; coordinates and implements all the administrative activities of the service.

To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement, 03/02/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-07 position you must have served 52 weeks at the GS-05. For a GS-09 position you must have served 52 weeks at the GS-07.

The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.You may qualify based on your experience and/or education as described below: GS-7 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: coordinating and monitoring the functions of administrative services within an office; managing budget activities; assisting with contracting functions and managing procurement; assisting with human resources functions to include recruitment, performance, training, etc.; preparing letters, reports and presentations; development and oversight of process improvement initiatives; retaining procurement records and reconciliations; analysis of operational efficiency and resource utilization; and compliance with accrediting agencies.

While performing at the GS-07 level, it is expected that the incumbent will perform the major functions of the position at the full performance level but with significant oversight.

OR, Education: Applicants may substitute education for the required experience.

To qualify based on education for this grade level you must have 1 full year of graduate level education, or, superior academic achievement demonstrating the knowledge, skills, and abilities related to the duties of the position.

OR, Combination: Applicants may also combine education and experience to qualify at this level.

You must have an combination of specialized experience and education beyond some specialized experience equivalent to the GS-5 grade level but less than one year, and I have more than six months, but less than 1 years of graduate education.

I have computed the percentage of these requirements that I meet, and the total is at least 100% for the GS-7 grade level.

GS-9 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: making decisions regarding what needs to be done and how administrative processes should be completed; providing staff assistance to operating and management officials by analyzing and evaluating current or projected management programs; coordinating and monitoring the functions of administrative services within an office; managing budget activities; assisting with contracting functions and managing procurement; assisting with human resources functions to include recruitment, performance, training, etc.; preparing letters, reports and presentations; development and oversight of process improvement initiatives; retaining procurement records and reconciliations; analysis of operational efficiency and resource utilization; and compliance with accrediting agencies.

OR, Education: Applicants may substitute education for the required experience.

To qualify based on education for this grade level you must have a master's or equivalent graduate degree, or, 2 full years of progressively higher-level graduate education leading to such a degree demonstrating the knowledge, skills, and abilities related to the duties of the position or LL.B.

or J.D., if related OR, Combination: Applicants may also combine education and experience to qualify at this level.

You must have an combination of specialized experience and education beyond some specialized experience equivalent to the GS-7 grade level but less than one year, and I have more than one year, but less than two years of graduate education.

I have computed the percentage of these requirements that I meet, and the total is at least 100% for the GS-9 grade level. ACWA TESTING: may be required at GS-7 grade level.

(Note that references to "ACWA," the Administrative Careers With America examinations, pertain only to positions that meet the ACWA criteria.) Physical Requirements: The work is primarily sedentary and is usually accomplished while the employee is comfortably seated at a desk or table.

Some physical demands such as standing, walking, bending, and lifting (up to 40 pounds) is required.

Physical exertions including stretching, reaching, and pulling or pushing carts occurs when assisting with inventories or activities involving retrieving items from shelves and cabinets.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more.

Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. Major Duties:

Major duties will include but are not limited to: Oversees all aspects of human resources functions to include position descriptions, recruitment, employee/labor relations, training and other related activities.

Manages on-line certifications of contracts and labor mapping. Establishes internal procedures regarding deadlines, progress reports and directives.

Acts as the Contracting Officers Representative (COR) to manages procurement and contracting functions for the department.

Prepares, edits and archives all official correspondence requiring signature or approval. Provides advice to staff and supervisors regarding human resources procedures, laws, regulations and policies.

Advises supervisors/managers on budgetary and finance issues. Provides advice to staff on human resources needs. Executes and monitors balances of fund control points.

Participates in reviewing needs, plans, and goals to develop budget data and justification for review and approval. Develops space requests and coordinate movement.

Monitors performance, suspense actions and ensures issues are resolved. Manages budget formulation and execution for a changing budget of administrative expenses Gathers data and analyzes budget needs.

Recommends actions to ensure economical and efficient use of equipment and other property. Evaluates proposals for work. Prepares detailed procurement requests.

Prepares accurate personnel documentation and personnel actions. Ensures performance ratings are submitted accordingly with regulatory guidelines.

Assists with the negotiation of business agreements and contracts. Develops and keeps all position descriptions, and organizational charts current. Coordinates and conducts audits and inspections.

Maintains procurement and contracting records. Prepares necessary documents for the accession and de-accession of property.

Interprets administrative policies, developing local polices, defining administrative requirements, and/or providing advice.

Provides input into policies and action plans to ensure compliance with regulatory entities. Prepares presentation materials related to financial, space, and equipment programs.

Promotion Potential: The selectee may be promoted to the full performance level GS-09 without further competition when all regulatory, qualification, and performance requirements are met.

Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday- Friday 7:00am-3:00pm Virtual: This is not a virtual position.

Position Description/PD#: Administrative Officer/PD550510 and PD550900 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.

A pre-placement physical examination is not required.