Administrative Officer

Full Job Description

This position is located in the Farm Service Agency, Administrative Branch, Lakewood, Jefferson County, Colorado.

The incumbent serves as assistant to the State Executive Director (SED) and staff advisor to the SED, State FSA Committee, District Directors, County Executive Directors (CED), and Farm Loan Managers on administrative management issues.

In order to qualify, you must meet the eligibility and qualifications requirements as defined below by the closing date of the announcement.

For more information on the qualifications for this position, visit the Office of Personnel Management's General Schedule Qualification Standards.

Your application and resume must clearly show that you possess the experience requirements. If education is required or being used to qualify, you must submit a copy of your transcripts.

Specialized Experience Requirement For the GS-13 grade level: You must have one year of specialized experience equivalent to the GS-12 grade level in federal service or comparable experience not gained through federal service.

Specialized experience is defined as: (1) Experience planning, managing, executing, evaluating and facilitating the full range of administrative programs and operations such as: contracting and procurement; management analysis, human resources management, budget and financial management, and support services; (2) Developing and recommending detailed plans, goals, and objectives for the long range implementation and administration of mission-oriented programs.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social).

Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience.

Time-in-Grade Requirement: If you are a current federal employee in the General Schedule (GS) pay plan and applying for a promotion opportunity, you must meet time-in-grade (TIG) requirements of 52 weeks of service at the next lower grade level in the normal line of progression for the position being filled.

You must meet this requirement by the closing date of this announcement.

Major Duties:

• Evaluates administrative practices in the State and County Offices and develops recommendations for improvements.
• Plans and conducts on-site reviews of administrative management practices to ensure management programs or functions.
• Oversees Security Liaison Representative (SLR) on security issues, computer access and the necessary security measures addressed in FSA policies.
• Advises CEDs Farm Loan Managers either directly or through DDs, on management adjustments (e.g., position reclassifications, staffing and budget changes, training, equipment) necessary because of policy.
• Determines County Office annual administrative fund requirements; develops and monitors salary and expense budget for State Office and County office (federal) travel; and maintains budgetary control of funds.
• Reviews national fiscal procedures and handbooks and determines their adequacy for use by the State and County Offices (Federal and Non-Federal). Interprets fiscal and accounting procedures.
• Evaluates resources needs and current and projected changes and develops recommendations for efficient/effective utilization of staff and for personnel management adjustments consistent with program changes.
• Based upon an assessment of the need for additional staff, approves or disapproves County Office (Federal and Non-Federal) requests to recruit within authorized staffing.