Administrative Officer

Full Job Description

The Long Beach VA Medical Center is searching for an Administrative Officer (AO) to serve within the Nursing, Spinal Cord Injury (SCI) and Rehab service.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/02/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: Knowledge and understanding of management principles, practices, methods and techniques, and skill in integrating management services; Knowledge and skill in applying analytical techniques and evaluative methods to issues or studies concerning all administrative and related management matters; Knowledge of human resource management principles and practices; Skill in planning, scheduling, and conducting projects and studies to evaluate and recommend ways to improve the effectiveness and efficiency of work operations; Skill in developing new or modified work methods, organizational structures, records and files, management processes, staffing patterns, procedures for administering program services, guidelines and procedures, and automating work processes for the conduct of administrative support functions or program operations.

You will be rated on the following Competencies for this position: Administration and Management Contracting/Procurement Financial Management Human Resources Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work is primarily sedentary, although some slight physical effort may be required. Manual dexterity is required in operation of a calculator and/or other office machines.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Duties include but are not limited to: Monitoring and tracking obligations and expenditures for base/mission support functions throughout the execution phase of the annual operating budget.

Utilizing knowledge of financial management policies, guidelines, and best practices to provide overall budgeting and financial management for the service.

Planning, developing, and executing assigned clinical service administrative management program needs.

Collecting, analyzing, interpreting, advising on, and presenting data and information for leadership; decision-making in support of the service's daily operations and long-term strategic planning.

Participating in important administrative management planning and policy development affecting the organization.

Analyzing mission, management objectives, and organizational goals to determine current and projected personnel needs and potential placement issues.

Providing advice to management and staff on contracting and procurement policies and issues. Work Schedule: Monday-Friday, 8:00-4:30pm Virtual: This is not a virtual position.

Position Description/PD#: Administrative Officer/PD13493A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized