Administrative Officer 1 (PCN 087000)

Full Job Description

The Alcohol and Marijuana Control Office (AMCO) is recruiting for an Administrative Officer 1 position.

What you will be doing:
Under the direction of the Director, you will serve as the administrative officer for the Alcohol & Marijuana Control Office. You will lead a team of two administrative assistants and be a contributor to the successful management of the office. The administrative unit fully supports the Director, Enforcement, Education and Outreach, and Licensing teams. Excellent management and communication skills are a must to ensure the successful operation of the office. You will manage the financial functions of AMCO and participate in the management and decision-making processes. Duties assigned include oversight of administrative functions, purchasing and procurement, budget development, financial and accounting management, payroll, personnel management, travel, website maintenance and updates, and developing administrative policies as requested.

Our organization, mission, and culture:

AMCO’s mission is to enforce alcohol and marijuana commerce laws and provide clear, consistent standards for licensure to protect the public from harm.

In your role you will be an essential part of the administrative and leadership team. Your responsibilities are crucial to the day-to-day operations. Ability to handle a high stress, multilayered environment is necessary. Accountability for all assigned tasks is required. The office relies on the administrative team for full office and mission support.

Benefits of joining our team:

You will work with a team of highly dedicated, hardworking individuals all working towards the common goal of enforcing alcohol and marijuana regulations and statues to protect the health and safety of all Alaskans.

Except for unique circumstances on an occasional basis, teleworking is not available. Free, covered parking is provided.

The working conditions you can expect:

The position directly supervises two administrative assistants and is currently located in Anchorage in the State of Alaska Atwood building.

We are located on the 16th floor with a spectacular view of the inlet, close to the park strip for those summer walks, and within walking distance to various eating establishments.

There is plenty of free covered parking in the garage.

Who we are looking for:

• Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
• Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
• Interpersonal Skills: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.

Adaptability/Analytical Thinking/Problem Solving: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.

Uses a logical, systematic, and sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.

• Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior
• Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.
• Organizational Awareness: Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization
• Personnel and Human Resources: Knowledge of hiring, classification, benefits, labor relations, negotiation, and Federal, state, and local employment regulations.

Requirements

Any combination of education and/or experience that provides the applicant with competencies in

• Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
• Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Equivalent to those typically gained by:
Any combination of preparatory post-secondary education and/or experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.

Special Note:
“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.

“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

Qualifications

At time of application, please include these items:

• A copy of academic transcripts (unofficial are okay; please ensure that the institution name/URL is listed on the transcripts) if being used to support that you meet the minimum qualifications.
• Three professional references (or can be provided at time of interview);
• Three most recent evaluations (or can be provided at time of interview); and
• Attach a professional writing sample of no longer than 2 pages which can be an email or a letter or other applicable communication.

EDUCATION
To verify education being used to meet the required minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application. (Unofficial are okay, please ensure that the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application, provided at the time of interview or if not provided, transcripts will be required prior to appointment.

WORK EXPERIENCE
If using work experience not already documented in your application, also provide the employer's name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

MULTIPLE VACANCIESThis recruitment may be used for more than one (1) vacancy.

The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes.

Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

SPECIAL NOTICE
This recruitment is being recruited for in both the Juneau and Anchorage location. Salary listed reflects both locations.

NOTICEQuestions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095.

If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains.

For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword EEO STATEMENTThe State of Alaska complies with Title I of the Americans with Disabilities Act (ADA).

Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.

O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

Additional Information

For specific information in reference to the position please contact the hiring manager at:

Jane P. Sawyer, Program Coordinator 2