Administrative Office Professional I/II

Full Job Description

The County of Santa Barbara is currently accepting applications to establish an employment list for Administrative Office Professional I/II positions.

This list will be used to fill current and future full-time and part-time vacancies at various locations across the County, including Santa Barbara, Santa Maria, Lompoc, Carpinteria, and more.

When applying, be sure to select the locations and departments where you are willing to work—your choices will determine your eligibility for current and future openings.

Current vacancies include:

• One (1) full-time position in the Clerk-Recorder-Assessor’s Office based in Santa Barbara, CA
• One (1) full-time position in the Planning & Development Department based in Santa Maria, CA

The Administrative Office Professional classification is utilized within 18 departments of the County of Santa Barbara. Each Administrative Office Professional position may be different depending on the needs of the department and the nature of the work that you will be performing.

For additional information about our County Departments, please visit this link: http://www.countyofsb.org/deptlist.sbc

Join a team that values integrity, service, and excellence. Apply today and build a career with purpose at the County of Santa Barbara!

Start Your Career with Us: The Administrative Office Professional class is a great way to begin your career at an entry level and grow your administrative profession. Through experience and training, you will have opportunities to advance within the County of Santa Barbara.

To be successful in following this career path, you must have a strong knowledge of basic English and Math.

You need to be an effective communicator on paper and in person, customer-focused, and business-oriented.

You must be ready to learn government policies and procedures and use logical and sound reasoning in applying State and local laws, legislation and regulations to your work on a daily basis.

You must also be eager to learn and accept direction.

Salary Information:

Administrative Office Professional I: Hourly rate of $23.68 - $28.47

Administrative Office Professional II: Hourly rate of $29.84 - $36.10

Bilingual and uniform allowance when applicable | Benefits: For information on benefits, click HERE.

Administrative Office Professional I – Restricted: Hourly rate of $23.93 - $28.74

Administrative Office Professional II – Restricted: Hourly rate of $30.12 - $36.41

Bilingual and uniform allowance when applicable | Benefits: For information on benefits, click HERE.

These positions are regularly privy to the decisions or recommendations of County management affecting employer-employee relations. These employees are in the confidential-unrepresented bargaining unit.

Benefits: Applicants from other public sector employers may qualify for:

• Retirement reciprocity
• Time and service credit towards an advanced vacation accrual rate

The Ideal Candidate will possess:

• Excellent customer service skills
• Good time management skills
• Good oral and written communication skills
• Ability to learn new tasks quickly
• Ability to prioritize and complete time-sensitive work tasks
• Ability to accurately and efficiently use Microsoft Office Suite
• Ability to work well independently and as part of a team
• Self-motivation and a positive attitude
• Accuracy and attention to detail
• Ability to develop and maintain sound working relationships with people of diverse backgrounds and personalities

Requirements

Administrative Office Professionals are often the face of the County of Santa Barbara. The Examples of Duties will vary by position/department but generally include the following.

• You will have direct interaction with the public by advising and/or guiding them to complete proper documents.
• Common responsibilities include clerical-based administrative functions; answering phones; processing and/or responding to email inquiries; accepting, recording, and routing materials that come into the department; and filing and retrieving records and documents.
• Use office software for data entry, document preparation, and email communication.
• Review and process documents for accuracy, completeness, and adherence to established procedures.
• Provide courteous customer service by responding to routine inquiries and requests.
• Organize and prioritize assigned work to meet deadlines and productivity expectations.
• Work collaboratively as part of a team and maintain professional working relationships.
• Complete work under regular supervision and seek guidance when necessary.

Qualifications

The County of Santa Barbara strives to attract and maintain a work culture that is Accountable, Customer-focused and Efficient (our ACE values).

Upon entering this job class, all AOPs must possess the following competencies to successfully perform the essential functions of the job and to uphold our County values:

• Skill to use computer operating system, word processing, and email software at a level necessary to create documents and send and respond to email messages
• Use an alphabetic computer keyboard with skill and accuracy
• Use complete English sentences and paragraphs to correctly organize and convey information
• Correct use of English parts of speech, sentence structure, vocabulary, and word usage
• Skill to add, subtract, multiply, and divide whole numbers and decimals
• Skill to meet and interact with the public and co-workers courteously and professionally
• Skill to file information alphabetically, numerically, and chronologically
• Skill to write and print legibly, clearly, and uniformly to record information

For more information regarding position and the required competencies click HERE.

Some positions MAY require the following Additional Qualifications:

• Possession of a valid and appropriate California Driver's License may be required for some positions.
• Shift and weekend work, including nights and holidays.
• Wear a uniform.

The ability to read, write, and/or converse fluently in English and Spanish may be required.

If you indicated on your application that you are bilingual, Human Resources will place you on the employment list for a job requiring bilingual skills. Hiring departments may test you on your fluency.

If you do not demonstrate sufficient fluency, your name may be withheld from future certifications, in accordance with Civil Service Rule 7.

Additional Information

APPLICATION & SELECTION PROCESS:

• Review applications and supplemental questionnaire to determine those applicants who meet the employment standards.

Online Office Professional Examination: Candidates will be required to successfully pass the online office professional assessment.

Candidates who advance to this step will be notified by email with instructions to complete assessment. The deadline for completing the assessment will be clearly stated in the invitation.

Candidates must complete and pass this assessment to continue in the selection process.




Candidates must receive a percentage score of at least 70 on the online administrative office professional assessment to be placed on an employment list.

An adjustment may be made to raw scores based on factors listed in Civil Service Rule VI.

Those candidates who are successful in the selection process will have their names placed on the employment list for a minimum of three months.

At the time the employment list is established, all candidates will receive an email notice of their score on the exam(s), rank on the employment list, and exact duration of the employment list.




Veteran's Preference Points: Veteran’s preference credit is applicable for this recruitment (5 points for veterans, 10 points for disabled veterans).

To be eligible for this credit, you must be applying for this position within five years from your most recent date of: (1) honorable discharge from active military service; or, (2) discharge from a military or veterans’ hospital where treatment and confinement were for a disability incurred during active military service; or, (3) completion of education or training funded by a Federal Educational Assistance Act.

No time limit exists for veterans with 30% or more disability.

To receive veteran’s preference points, you must: (1) check the Veteran’s Preference Points box on the employment application form, (2) submit a copy of your Form DD214 to the Human Resources Department on or before the online financial office professional examination test date, and (3) pass all phases of the examination process.

The preference points will be added to your final test score.




Reasonable Accommodations: The County of Santa Barbara is committed to providing reasonable accommodation to applicants.

Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter listed on the job posting.

We do require verifications of the accommodation needed from a professional source, such as a Medical Provider or a learning institution.




Recruiters will communicate with applicants by e-mail during each step in the recruitment process. Applicants are reminded to check spam filters continuously during the Recruitment & Selection Process steps listed above to ensure they do not miss the required deadlines.




Conditional Job Offer: Once a conditional offer of employment has been made, candidates will be required to successfully complete a background check, which includes a conviction history check, and satisfactory reference checks.




Background Investigation and Medical Evaluation: District Attorney and Child Support Services conduct a background investigation.

Current or excessive use of drugs, sale of drugs, serious criminal history, or deception relating to employment history may bar employment.

Other departments may require an extended background check including credit history; this is at the discretion of each department.




The County of Santa Barbara Health (County Health) Department requires all employees working in direct contact with patients or clients in a high-risk environment to comply with the County Health Employee Immunizations policy.

This can be accomplished by providing documentation of immunizations, submitting laboratory immune titers demonstrating adequate immunity, or obtaining required vaccinations.

A list of requirements, based on the specific program, will be sent at the time an offer letter is presented to the selected candidate(s) and initial documentation will be required at this time.




All Positions: Appointees may be subject to a post-offer medical evaluation or examination. The appointee must satisfactorily complete a one-year probationary period.




Disaster Service Worker: Pursuant to Governmental Code section 3100, all employees with the County of Santa Barbara are declared to be disaster service workers subject to such disaster service. Activities as may be assigned to them by their superiors or by law.




Equal Employment Opportunity (EEO) Statement

The County of Santa Barbara provides equal employment opportunities to all employees and applicants and prohibits discrimination, harassment, and retaliation of any type with regard to any characteristic or status protected by any federal law, state law, or Santa Barbara County ordinance.

The County continues to be committed to a merit-based selection process and to eliminating barriers to attracting and retaining top qualified candidates.

The County has a long-standing practice of providing a work environment that respects the dignity of individual employees and values their contributions to our organization.




APPLICATION DEADLINE: Wednesday, February 18,2026, at 4:59 p.m. PST, postmarks not accepted. You can view job postings and apply online 24 hours a day at www.sbcountyjobs.com.




Leza Patatanian, lpatatanian@countyofsb.org