Administrative Specialist
Farm Service Agency
RecentPosted Jan 5
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Posted: October 2, 2025 (105 days ago)
Added to FreshGovJobs: December 5, 2025 (41 days ago)
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ADMINISTRATIVE ASSISTANT II, III
State of Hawaii
Health
Job Description
Summary
This job involves providing secretarial and administrative support to high-level program managers in Hawaii's Department of Health, handling tasks like scheduling, coordination, and confidential communications to keep operations running smoothly.
It's ideal for organized professionals with strong interpersonal skills who enjoy working closely with leaders on complex programs.
Candidates should be detail-oriented and comfortable in a supportive role within a government health organization.
Key Requirements
- Experience performing secretarial services, including typing, filing, and correspondence for program managers
- Ability to handle minor administrative, clerical, and related duties with confidentiality
- Knowledge of organizational activities and administrative frameworks to facilitate workflow and coordination
- For Level II: Serve as secretary to a manager of a program with considerable scope and complexity; may supervise complex clerical work
- For Level III: Serve as secretary to a manager of statewide programs with substantial complexity and size
- Strong communication skills to act on behalf of the manager in delegated matters, including liaison and public relations
- Ability to build close, trusted relationships with managers and coordinate with internal and external stakeholders
Full Job Description
HOW TO APPLY: See "Other Information" Below
Please be advised that the hiring process for this position is part of the Department of Health’s Hiring Innovation for Rapid Employment (HIRE) Pilot Project.
The Pilot Project will defer the traditional screening of applications for minimum qualifications until after a selection has been made.
Therefore, the referral of an application to the hiring manager and the opportunity to interview for the position do not indicate that the applicant meets the minimum qualifications for the position, nor do they guarantee employment.
If selected for the role, a comprehensive review of the application packet will occur to ensure that the minimum qualifications are met.
If the selectee is deemed qualified, a conditional offer will be issued.
This posting is for the State of Hawaii, Department of Health
The position is located on the Island of HAWAII, KAUAI
Salary:
Level II $4,054 - $5,133 per month (SR-14, Step C to I)
Level III $4,388 - $5,555 per month (SR-16, Step C to I)
The State Recruiting Office will refer all inquiries regarding this civil service recruitment to the Department of Health.
Requirements
These positions perform secretarial services as a primary work assignment, along with minor administrative, clerical and related services for a program manager. The program manager served is at a level in the State's hierarchy which requires that he/she be substantially involved in planning, programming, and budgeting, in addition to work direction and coordination, as well as appropriate liaison and public relations.
An Administrative Assistant speaks and acts for the manager or administrator served in those matters delegated in order to facilitate workflow, coordination and management controls, and relationships with others both within and outside the organization.
The Administrative Assistant II serves as a secretary to the manager of a program and organization of considerable scope and complexity; may supervise and participate in performing highly complex clerical work; and performs other related duties as assigned.
An Administrative Assistant serves as a trusted personal assistant which require a close and confidential relationship with the manager or administrator served; an overall awareness of the activities and administrative framework of the organization; and the performance of a variety of clerical and minor administrative duties which are auxiliary to the work of the manager or administrator served.
The Administrative Assistant III serves as a secretary to the manager of a statewide program or programs and an organization of substantial complexity and size or scope; and performs other related duties as assigned.
Qualifications
MINIMUM QUALIFICATION REQUIREMENTS: To qualify, you must meet all of the following requirements. Please note that unless specifically indicated, the required education and experience may not be gained concurrently. In addition, qualifying work experienceiscreditedbasedona40-hourworkweek.
(Level III): Two (2) years *Progressively responsible typing, and/or substantive clerical work which demonstrated possession of, in addition to the knowledge and abilities noted under General Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling punctuation and typographical errors; maintaining a log of pending work; etc., and use computers and software applications (e.g., word processing, spreadsheet, databases, etc.). AND ** one (1) year, as noted, of progressively responsible typing and/or substantive clerical work experience, which demonstrated possession of the ability to perform secretarial duties including, but not limited to the following: 1) providing personal assistance to an administrator or executive by attending to the administrative details of an office; 2) having an overall awareness of the activities and administrative framework of a program/organization; and 3) ability to exercise sound judgment. SUBSTITUTION ALLOWED: Selective Certification: Specialized knowledge, skills and abilities may be required to perform the duties of some positions. For such positions, Selective Certification Requirements may be established and certification may be restricted to eligibles who possess the pertinent experience and/or training required to perform the duties of the position. Who May Apply LEGAL AUTHORIZATION TO WORK REQUIREMENT: The State of Hawaii requires that all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States. |
Additional Information
Complete Application Packet at: Application packet at: https://health.hawaii.gov/employment/job-opportunities/
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