Acquisit & Utilizat Spec

Full Job Description

As the Acquisition Utilization Specialist you will serve as the medical center liaison and advisor on contract related services focusing on critical clinical and healthcare services, product acquisition and support services required by project managers, program managers, upper management and stakeholders on all aspects of procurement for a wide variety of items to include specialized services.

To qualify for this position, applicants must meet all requirements within 15 days of the closing date of this announcement.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

GS-11 GRADE REQUIREMENTS Experience: Must possess one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-9) in the Federal Service.

Specialized experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled.

Specialized experience for this position includes, but is not limited to: Knowledge and understanding of acquisition statues, regulation, directives and procedures; understanding of the functions and processes required to maintain healthcare, maintenance operations supply and support services to be able to perform contract liaison work; skill in written and oral communication to address contractual issues impacting the delivery of medical services, mission or funding; strong knowledge of cost and pricing data and contract proposals; ability to perform cost benefit analysis, conduct gap analysis, and understanding of cost elements; knowledge of procurement plans, and contract administration principles and practices; ability to solve a broad range of problems relating to proposals for change, claims, payments, and similar problems; comprehensive knowledge of negotiation techniques and skills in devising negotiating strategies to deal with contractors in resolving such problems as reducing costs, adjusting delivery schedules, and negotiating in sole service environments; knowledge of contract termination functions to review and analyze settlement proposals, audit reports, technical evaluations, and subcontractor claims.

OR GS-11 Substitution of Education for Experience: Must have Ph.D or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such degree or LL.M, if related.

Such education must demonstrate the knowledge, skills, and abilities necessary to do the work.

(TRANSCRIPTS REQUIRED) OR GS-11 Combining Education and Experience: Must possess a combination of specialized experience and graduate education as described above.

(TRANSCRIPTS REQUIRED)You will be rated on the following Competencies for this position: Communication Contracting/Procurement Control of Funds Negotiation Reasoning Technical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work is primarily sedentary in nature.

Requires occasional travel to conduct inspections of contract facilities or motor vehicles providing contracts for healthcare resources to ensure joint commission and safety requirements are met.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

This position is located in Logistics, Supply Chain Management Service at the William Memorial Veterans Hospital, Madison, WI a complexity level 1b facility.

Serves as the Medical Center liaison and advisor on contract related services focusing on critical clinical and healthcare services, product acquisition and support services required by project managers, program managers, upper management and stakeholders on all aspects of procurement for a wide variety of items to include specialized services.

These duties include work associated with contract planning, implementation, oversight and close outs and may include Contracting Officer's Representative (COR) responsibilities.

Major Duties: Provides expertise as the contract analyst responsible for furnishing advice, reviews and services concerning a wide variety of service procurements requiring in-depth analysis and resolution.

Reviews procurement documents for accuracy, adequacy and completeness, and assists service line managers as needed to ensure the final documents are acceptable.

Establishes and maintains controls to ensure that contracts are executed in accordance with terms. Oversees and ensures compliance with the terms of contracts to determine modifications.

Ensures that all contracted services provided by licensed independent practitioners and professionals are operating within the scope of their privileges, training, or credentials.

Coordinates with legal counsel to resolve unique situations that may impact procurement actions.

Recommends subsequent modifications/changes, settlement of claims and disputes, and termination for convenience Provides advice regarding procurement regulations for negotiations and resolves problems.

Researches and analyzes guidelines to develop, recommend, and implement solutions.

Work Schedule: Full Time, Monday-Friday 7:00am- 3:30pmCompressed/Flexible: Not Available Telework: Not Available Virtual: This is not a virtual position.

Position Description/PD#: Acquisition Utilization Specialist/ PD# 99810-S Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Required