ACCOUNTING TECHNICIAN

Full Job Description

This position is assigned to the Support Services Office; Fleet & Family Readiness Division, Navy Region Mid-Atlantic; Commander, Navy Installations Command; located on Naval Station Norfolk, Virginia.

The primary purpose of this position is to examine, verify, and maintain complex accounting transactions which involve a number of different programs, extensive subdivision of accounts, and frequently and varied adjustments to accounts.

Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position.

Applicants are encouraged to be clear and specific when describing their experience level and KSAs.

A qualified candidate must possess: NF 525 02 The incumbent receives on-the-job and/or formal training to develop the knowledge and skills to advance to full performance of the duties of the target-level position.

NF 525 03 Knowledge of accounting procedures and techniques that enables incumbent to understand and work with a total accounting system which involves different programs that generate a large variety of transactions.

Skill in applying extensive and diverse accounting regulations, operations, and procedures governing a wide variety of types of related transactions to resolve nonstandard transactions, complaints, or discrepancies, provide advice, or perform other work that requires authoritative procedural knowledge.

Skill in the use of general ledger and subsidiary accounts in an account structure requiring a number of asset and liability control accounts and considerable subdivision of accounts.

Knowledge of and ability to analyze the interrelationship of accounts that are affected by varied transactions to monitor accounts and effects on the overall system of ledgers.

Skill in applying knowledge of accounting terminology and procedures to enter, modify, retrieve, correct, and delete information in the computerized accounting and general ledger system as well as to trace discrepancies and resolve problems.

Knowledge of procurement documents and how the actions affect the accounting process during the flow through the system (e.g., purchase orders, calls against BPAs, consignment agreements, service contracts, entertainment contracts, credit cards, etc.).

Knowledge of Windows, Word for Windows, and Excel in order to perform a substantial range of functions.

The functions include generating tables of contents, importing graphs or databases, creating glossaries, aligning multiple columns, automatically printing document identification or other notations at the top or bottom of each page, and creating form letters and automatically merging these with mailing lists.

Knowledge of standard office equipment, such as electric/electronic typewriters, copiers, fax machines, and office automation systems, to perform a substantial range of office automation support.

Major Duties:

NF 525-02 The incumbent receives on-the-job and/or formal training to develop the knowledge and skills to advance to full performance of the duties of the target-level position.

Promotion to target level position is contingent upon the following: 1 Knowledge and understanding of established and standardized accounting procedures and techniques to classify accounting transactions, and to maintain and reconcile accounts and accounting records in assigned accounts of an accounting system.

2 Knowledge of the relationship between accounts and the effect of debit and credit entries on the system of accounts.

3 Knowledge of account structure, accounting terminology, and types of input documents necessary to define transactions, to process items, to detect coding input errors, and to make corrective entries consistent with charts of accounts in an automated system.

4 Knowledge of accounting policies, procedures, and the ability to locate and apply reference material in order to find procedures applicable to specific transactions.

5 Must have satisfactory performance of the duties of the target-level position, NF-03.

NF 525 03 Receives, reviews, and classifies a variety of complex accounting documents/transactions, such as systems with extensive subdivision of accounts, frequent and varied adjustments to accounts, and a number of different programs.

Processes accounting transactions for a wide variety of functions including obligations, accrued expenditures, disbursements, appropriation refunds, reimbursable orders, expenditure vouchers, and rejected transactions.

Conducts detailed examination of transactions, researches for required information, and classifies accounting data for assigned accounts.

Verifies source documents for accuracy, determines necessary accounting transactions, and codes transactions. Prepares and ensures sufficient funds have been obligated and totals are correct.

Verifies mathematical accuracy of transactions by comparison to the ledger. Corrects invalid or incorrect entries.

Advises supervisor of unusual situations/problems encountered, recommending appropriate solutions that could result in changes in processing procedures.

Reviews files to ensure actions meet suspense dates. Serves as a liaison between installation activities/employees and higher headquarters.

Verifies accuracy and completeness of accounting data within established time frames.

Codes and processes accounting transactions in accordance with agency instructions, policies, and accepted practices.

Posts, maintains, controls, and reconciles accounting transactions and records for multiple accounts.

Reviews and maintains complex accounting transactions (e.g., reconciling accounts in the SAP accounting system involving extensive subdivision of accounts, frequent and varied adjustments to accounts, or extensive balancing and reconciling of detailed summary accounts).

Posts general ledger accounts from original documents received.

Certifies fund availability to cover all commitments and obligations, and certifies vouchers for payments in accordance with the Prompt Payment Act.

Verifies purchase orders and invoices with checks for agreement and accuracy prior to paying vendors. Prepares checks and collection vouchers.

Reconciles subsidiary ledgers to general ledgers for accounts having a variety of transactions. Researches and determines cause of discrepancies, and initiates necessary adjustments.

Prepares financial documents. Abstracts data from reports/statements to reflect financial condition and operating results and presents data in the form of prescribed statements/reports.

Determines account discrepancies and initiates adjustments. Performs adjustments to ensure balances are in agreement within the reconciliation period.

Prepares financial documents with accuracy and timeliness. Analyzes and examines accounting data and accounts to resolve nonstandard transactions, complaints, or discrepancies.

Utilizes extensive knowledge of accounting procedures and techniques to verify specialized ledgers and SAP accounting data.

Maintains and reconciles budget and accounting records while implementing standard accrual accounting principles.

Records consist of various journals and general ledgers, including numerous asset accounts, liability accounts, inventory, and operating accounts.

Reconciles asset and liability accounts subsidiary ledgers with general ledger. Prepares necessary adjustments.

Monitors fund balances and maintains records ensuring funds are managed within allowable constraints. Researches problems or errors that require reconciling and reconstructing incomplete information.

Posts balance to the general ledger and balances all journals and subsidiary ledgers and closes accounts.

Prepares reports and performs other miscellaneous technical tasks in support of accounting functions. Enters data and prepares monthly budget to actual performance reports.

Performs other duties as assigned