Accounting Technician

Full Job Description

This Accounting Technician position is in the Fiscal Service at the VA Providence Healthcare System, located at the Providence, RI location. This position is full-time at 40 hours per week.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/13/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: understands accounting principles, methods, procedures, and techniques to conduct difficult and responsible analysis; examines all accounts in order to analyze and detect trends and problems that affect the overall operations of accounting; makes determinations within a complete accounting system to validate transactions and to perform research to resolve in consistencies; and, uses various accounting system software package applications and computer systems and contents to resolve problems of processed transactions.

You will be rated on the following Competencies for this position: Accounting Operations Customer Service (Clerical/Technical) Internal Controls Physical Requirements: The work is sedentary, but some walking, bending, and lifting is required as in a normal business environment.

Work Environment: Work is performed in a normal office setting. There is pressure to meet mandatory deadlines of monthly, quarterly, and year-end reports and processing.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

The purpose of this position is to serve as an Accounting Technician at the VA Providence Healthcare System in Fiscal Service.

This position is responsible for a wide range of assignments and provides administrative support to the assigned section.

Duties may include, but are not limited to: Reviews and approves requisitions for services, supplies, real property, equipment, and adjustments for all appropriations including General Post Funds (GPF) & Compensated Work Therapy (CWT) for the medical center.

Reviews and approves all receiving reports for transmission to Financial Management System (FMS) and Centralized Accounting and Payroll/Personnel System (CAPPS).

Researches all daily rejects for miscellaneous orders, service orders, contracts, A&E orders, receiving reports and amendments and makes corrections as necessary to resubmit transactions to FMS.

Reviews daily CAPPS listing to determine if receiving reports are needed.

Audit payment documents received from vendors, employees, Beneficiary Travel, Patient Funds, and the Agent Cashier for correctness. Forwards invoices to service that require certification.

Processes invoices for payment in FMS or forwards invoices to the Online Certification System or CAPPS as appropriate. Posts payments to obligation documents when payment is processed.

Processes 2237 and 1358 obligations and modifications on a daily basis according to accuracy, validity, and funding availability.

Performs comprehensive audits, analysis, evaluations and related procedures for the purchase card system as required.

Reviews records to determine accuracy of costing, timeliness of reconciliations, and appropriateness of purchases.

Evaluates the internal controls to detect weaknesses in control procedures and recommends action. Ensures proper accounting procedures are enforced to accurately record financial transactions.

Prepares written reports on the results of audits, reviews, and evaluations. Performs and submits Austin Purchase Card Reviews by required deadline.

Offsets US Bank convenience checks against obligation documents in a timely manner. Examines credit memos and reclaims from vendors to determine appropriateness.

Actively directs and performs research of current accounts, historical data, source documents, etc., to develop and explain detailed information not otherwise readily available.

Develops comparative data which may reflect complex relationships between accounts and time periods. Identifies significant changes and determines related transactions and causes.

Provides detailed recommendations for improvement based on the above process. Assists in training of personnel in the use of OLCS, FMS, CAPPS, and IFCAP.

Reconciles and balances the Accrued Services Payable and Undelivered Orders Reports in FMS and IFCAP monthly. Conducts follow-up with service line to determine appropriate action to resolve aged items.

Responsible for issuing bills of collection when necessary. Work Schedule: Monday-Friday; 8:00am-4:30pm Telework: Ad-hoc. As determined by agency policy.

Position Description/PD#: Accounting Technician/PD03098A Relocation/Recruitment Incentives: Not Authorized. Critical Skills Incentive (CSI): Not Approved.

Permanent Change of Station (PCS): Not Authorized. Notifications: Veterans' preference does not apply for internal or other current permanent Federal agency employees.

Interchange Agreements with Other Merit System: Employees who occupy medical or medical-related positions and were appointed under 38 U.S.C. 4701

or

[formerly 38 U.S.C. 4104

and

] must be serving in a full-time position without time limit and have served continuously for at least one year in this other merit system to be eligible to convert to the Title 5 System.

Some exceptions to this rule may apply if you have previously acquired tenure under a Title 5 appointment.

Current and former Federal employees must submit copies of their most recent SF-50, (Notice of Personnel Action).

The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted).

In some cases, more than one SF-50 may be required to show a higher grade previously held. This position is covered by locality-based comparability pay.